Buyer Civil Techno Commercial
Location
Ahmedabad | India
Job description
Responsibilities
Roles and Responsibilities Purchase Requisition (PR) Review - Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
- Provide support in identifying thetype and methodof procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex,Bulk Material &Services Contribute to the strategic sourcing process by participating in activities such as:
- Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI)document for bidderevaluation
- Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request forProposal (RFP) document
- Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors
- Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations with shortlisted bidders
- Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA
Contract Preparation and Order Placement - Prepare contract document as per statedprotocols & standard templates
- Set up the approved contract record within the ERP system,using the appropriate system steps and functionality
Core Procurement - Maintain the contract document for futurereference as perdefined document management policy
- Send the contract to vendor and all identified stakeholders
- Collate the AdvanceBank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts: - Based on approved NFA, prepare, reviewand issue ratecontracts
- Prepare master outlineagreement (OA) in ERP systembased on ratecontract
- Prepare PO / SO for procurement undervalid rate contract
Post Order Management - Prepare Billing BreakUp and getit uploaded in SAP, if applicable
- Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
- Facilitate closure of contracts and take necessary actions
- Manage inbound logistics services for otherEx-Works Domestic Supplies
- Execute contingency plansin case of immediate business requirements
Associated Procurement Activities Supplier Management Supplier/ VendorIdentification and Onboarding - Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
- Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments
- Check details of forms submitted by vendor for their completeness and validity of documents
- Coordinate with Quality/Engg /User team for vendor assessment if required
- If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
- Input required data and documents into the MDG Ariba systemto get vendorcode created in SAP
Supplier/ VendorPerformance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
- Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
- Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment
- Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
- In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
- In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Supplier/ VendorEngagement - Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
Data management Data Analytics - Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
- Identify and seek opportunities to improve efficiency and value by analysing data
- Contribute to action planning and implementation based on data analytics performed for assigned categories
Key Interactions Internal External - Work closely withrelevant internal stakeholders to complete the ordering within the estimated cost, approved budget and time schedule
- Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any
- Partner with the Finance &Accounts team fordriving payments and signoffs
- Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future
- Interact with Quality /User/Engg Team for vendor assessment/development and other technical matters related to procurement
Key Result Areas (KRAs) & Key Performance Indicators (KPIs) KRA KPI For Assigned Category/ Categories: - [No.] PR Pendency as per applicable SLA
- [INR] PR Pendency as per applicable SLA
Core Procurement ► % adherence to budget allocated for assigned category purchase as perplan
- Percentage adherence to purchase lead times
- Reduction in coststhrough localization of buying
- Reduction in costson account of alternate sourcing
- Reduction in costsdue to VA VE (ValueAnalysis Value Engineering) initiatives
Associated Procurement Activities - Adherence to the purchase relatedSOPs
- Adherence to timelines for preparation and submission of purchase relatedMIS
- Adherence to TAT for responding to queries of Internal Departments/ Vendors
- Adherence to TAT for issueof purchase orders
- Adherence to timelines for preparation and submission of Department MIS
- Adherence to Department SOPs
- Accuracy and comprehensiveness of purchase relateddocumentation
- Contributions made to Knowledge Management initiatives in theDepartment per year
Supplier Management For Assigned Category/ Categories: - [%] Assessment of capability of existing/potential suppliers as per the plan
- [%] Implementation of countermeasures by the suppliers to augment their capabilities
- [%] Adherence to the SLAs by the suppliers
- [%] Release of supplier payments as per thetimelines
Qualifications Education Bachelor's degree in engineering in any discipline
General Experience More than 5 years of experience in supply chain management, procurement and related area.
Technical Experience - Hands-on experience in executing contractsand entering into commercial transactions for Capital Goodsof medium/ large size Infrastructure projects, estimation and cost Engineering
- Experience in workingwith eProcurement systemsand tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
- Demonstrate methodical and precise approachtowards commercial and contractual execution
- Knowledge of the overall purchasing process, strategic sourcing, and procurement relatedsystems and supplier relationship management
Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required
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