Administration

Location

Mumbai | India

Job description

We are a reputed Group of Companies having its a presence in the UK, Africa, Middle-East & India in diverse business interests viz; Oil and gas, Food, Agri Commodities, Transport and Logistics, Tiles, Mining, Printing and packaging, Hospitality, etc.

This role will be based in Nigeria, Africa. The shortlisted candidate will have to relocate to Nigeria.

Expatiate Ticket and Hotel Booking Management:

o Coordinate all aspects of expatriate travel including flight bookings, hotel accommodations, and transportation arrangements.

o Ensure timely and cost-effective arrangements while adhering to company policies and budgetary guidelines.

Transport Management:

o Oversee transportation for expatriates including Vehicle allocation in co-ordination with the National Transport Executive.

o Vehicle Maintenance

o Review and ensure vehicle permit and license renewal.

o Review and optimize the fuel utilization based on the consumption.

Management Meeting Coordination:

o Provide administrative support during the Management meetings.

o Organize, Transport, hotel books, food arrangements, Airport pickup protocol and security protocol for Senior Management.

Corporate Affairs Support:

o Assist the Head of Corporate Affairs in preparing and submitting incentive claims to government authorities.

o Coordinate with relevant departments to gather necessary documentation and ensure compliance with incentive programs.

o Co-ordinate with national Staff in preparing the Board resolution and other various documents as and when necessary.

Intercompany Coordination:

o Facilitate communication and coordination among various group companies for intercompany Expat movements.

o Expat Medical Assistance across the group

o Liaise with different business units on various miscellaneous requests as and when necessary.

Assistance to Company MDs:

o Provide administrative support to various group company Managing Directors as needed, including handling official requests, and other coordinating activities.

Expatriate House Management:

o Oversee the management of expatriate housing arrangements, including lease agreements, maintenance, and related services.

o Ensure expatriate housing meets company standards and provides a comfortable living environment.

Other Special Tasks:

o Undertake additional administrative tasks and special projects as assigned by management.

o Provide support for medical assistance arrangements and any other ad-hoc requirements for expatriate employees.

Skills:

• Bachelor's degree in business administration, Management, commerce or related field.
• Proven experience in administrative roles, preferably in a multinational corporation or expatriate services environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Proficiency in MS Office and familiarity with travel booking and corporate affairs procedures.
• Attention to detail and a high level of accuracy in handling administrative tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.

Job tags

Salary