Wallenborn Transports SA
Location
Luxembourg | France
Job description
PURPOSE: To be responsible as the Executive Assistant to the CEO, COO and CCO of Wallenborn Transports SA and the wider Group. Coordinate and administer all legal and financial correspondence, document creation, and communication for the board, in English, French and German. To represent externally the board members of Wallenborn, professionally and confidentially at all times when dealing with governments, clients, authorities, suppliers, financial institutions, lawyers and attorneys and investors PROBLEM SOLVING: Work with group finance to accurately calculate the value of potential M&A targets Coordinate with 3rd parties to ensure all planned deadlines are met and/or escalated / rescheduled appropriately where required. All executive travel is planned at the best cost and efficient timing. Legal correspondence is analysed to determine risks and/or benefits, with clear descriptions and explanations to board members on potential actions etc. Filing all corporate and board documentation on the Wallenborn document management system (GED) Support the creation of all compliance documentation and relevant training Support the maintenance of the company website, be responsible for the adherence to all legal requirements (whistleblower access, code of conduct, etc.) JOB REQUIREMENTS: EDUCATION Diploma/Degree in either an international business or a finance related study. Other further education qualification EXPERIENCE Significant experience (min 5 years) as an Executive Assistant, preferably in the transport and logistics sector Demonstrated experience in financial and/or legal administration and coordination. Proficient in MS Office (Word, Excel, PowerPoint, Outlook and electronic filing) KNOWLEDGE & SKILLS Excellent communication skills Excellent organization skills and ability to multi-task, attention to detail and meet deadlines. Ability to work effectively in a team and collaborate with different departments. Ability to work independently, take initiative. Discretion and respect for confidentiality OTHER REQUIREMENTS Excellent written and verbal communication in French, English and German. Knowledge of Luxembourgish is an advantage. Clean driving licence (B). OBJECTIVES: Financial and Legal administration and support Receive, review and prepare correspondence and documentation regarding opportunities for merger & acquisitions (M&A). Professional and mature communication with clients, sellers, investors and partners in all legal and financial executive board matters. Proactively organize and maintain electronic and paper client files and keep all board filing up to date. Assist the board in corporate, commercial and real estate legal matters, such as drafting reports, tracking deadlines and timely follow-up with both attorneys and clients. Proof-reading and summarising of required correspondence that is received and/or sent by the CEO, COO and CCO. General Executive Assistant Activities Manage internal and external communications of the management team, including the management of phone calls, emails, and correspondence. Organize and coordinate meetings, conferences, and events, including fairs and exhibitions, room reservations, document preparation, and note-taking. Manage the agendas of members of the management team, scheduling appointments, travel and hotel reservations. Prepare customer and investor presentations when required across all companies of the wider group. Perform administrative tasks such as file management, record keeping, and preparation of expense reports. Coordinate business travel, including booking flights, hotels, and transportation. Conduct research and analysis to support the management team's projects and initiatives. Provide general support to the management team in the accomplishment of their day-to-day tasks. Create input and support the maintenance of the company website Quality, Health, Safety & Compliance To always observe all company quality & compliance requirements. To be aware of the responsibilities of employees in relation to health & safety. ...
JBLE1_LU
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