Executive Assistant

Location

Nouvelle Aquitaine | France

Job description

Full time, permanent contract

€35,000 to €40,000 per annum, depending on experience

• Reports to Executive Officer

Location: Paris | Primary working language: English

Overview

This is an exciting moment in CEPR"s 40-year history, as we have recently opened a Paris office, supported by a consortium of French public and private sector institutions, and are in the process of expanding our activities in France. As part of this growth, we are seeking an Executive Assistant to support the Executive Officer (EO), the Executive Officer for People Operations and Office Management, Chief Executive Officer (CEO), Chief Operating Officer (COO) and President.

Key Objectives

Supporting CEPR"s management with the establishment of CEPR"s office in Paris and maintaining and increasing engagement of local stakeholders, you will help CEPR achieve its operational objectives in Paris.
This is a ‘high visibility" position at the interface between CEPR, its sponsors and its target communities in the public and private sectors. The role will require a very high standard of organization, efficiency and diplomacy in order to ensure the execution of the job at a standard commensurate with CEPR's reputation. It is an exciting opportunity for a highly motivated individual to take on a role with a great deal of responsibility at one of Europe"s leading economics research networks.

You will support the work of CEPR"s President, CEO, COO and EOs. This will entail

• Assisting in their daily work routine, (projects, meetings, travel bookings, expense claims, invoicing...)
• Researching, compiling, and maintaining CEPR local contacts as part of CEPR"s efforts in dissemination and development in Paris
• Fulfil integral office tasks for CEPR"s Paris office, which is leased from Sciences Po, involving both general and administrative duties
• In 2024/25, assist the EOs in organizing office and team expansion
• Support staff with various administrative procedures
• General assistance with ad hoc tasks and special projects, including some liaison with the Centre"s academic leadership, its finance, projects and events teams, and with the Centre"s Programme Directors, Research Fellows and Affiliates

Person Specification

The successful candidate will be tactful, diplomatic and be able to coordinate activities across a widely dispersed group of researchers whilst in parallel handling administrative tasks of varied complexity.

In addition, they will

• Be a university graduate or have a BTS in administration
• Have demonstrable organisational skills appropriate for a highly multi-tasked environment, with excellent time management skills and an aptitude for the coordination of activities with geographically dispersed and remote teams
• Have excellent interpersonal communication and teamwork skills
• Be meticulous and able to operate at high levels of accuracy
• Have experience using online event platforms such as Zoom, Microsoft Teams and/or other systems
• Have excellent written English skills and experience with drafting documents
• Have a high degree of familiarity with Microsoft 365 productivity software (Outlook, Word, Excel, etc.)
• Proficiency in French (written and spoken) preferred. Other European language(s) a plus
• Right to work in the EU and ability to undertake restriction free travel (including to the UK) is essential

To Apply

Applications should be made by submission of a cover letter and CV, in English, to , quoting "EA24-LI". The deadline is 5pm on Sunday 10 March 2024; however, applications will be reviewed on a rolling basis. Only candidates invited for interview will be contacted.
The selection process will be conducted in English, and include some initial basic competency tests (numerical, proofreading and writing) and a three-stage interview process.

Job tags

Salary

35k € a 40k €/an