Hays
Location
Luxembourg | France
Job description
Our client, a European Institution is looking for an Administrative Assistant who speaks English and German fluently. This is a temporary contract. The candidate organises meetings in Luxembourg with external counterparts. He organises business trips and prepares the relevant expense reports. The candidate prepares presentations, due diligence dossiers and letters to external counterparts. He prepares, distributes and follows up reports and notes, incl. overview tables and quarterly reports when needed. The candidate organises team meetings, takes & dispatchs meeting minutes. He drafts routine correspondence and edits materials. The candidate undertakes related electronic (using the internal data storage system) and paper filing. He communicates efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperates with the other teams ' assistants and other interfaces. The candidate creates and processes requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses. He follows up on internal documentation throughout the approval process. The candidate produces and processes counterparty consultation letters as required by the organisation's procedures. The candidate has a certified secondary level education. He has any additional certifications indicating specialization. The candidate has minimum 3 years' relevant administrative experience in a financial or audit environment and understanding of financial documentation. He has excellent knowledge of standard computer to...
JBLE1_LU
Job tags
Salary
