Office Manager for Digital Marketing Agency

Location

Barcelona | Spain

Job description

Hello there! 

We are looking for an Office Manager to help run day to day operations and marketing for our Digital Marketing Agency.

Who is Minty? Minty is a multi-award-winning marketing agency with clients based from Barcelona to Miami. We're a team of 15 based mainly in Barcelona but also in other locations around the globe.

Your responsibities will include:

• Provide support with general admin tasks the team require
• Responsible for team feedback sessions to help support them in their roles
• Organise and plan team trips
• Manage day-to-day admin tasks such as expenses,
• Help CEO organise both work and personal arrangements 
• Supporting with hiring process 
• Help us implement AI into our workflows to make jobs easier 
• Report on team activity using our time tracking software
• Managing calendars and email inboxes for CEO
• Building out processes
• Uploading content to our CMS
• Assist in invoicing and expense tracking
• Auditing and monitoring costs within the agency to avoid wastage and optimise 
• Preparing and sending sales agreements to new clients

• Organising onboarding and off boarding of clients

Additional tasks to support our marketing team with involve

• Managing our communities on Reddit
• Supporting with content creation for our communities on Reddit, Pintrest and more
• Helping with outreach emails to our prospects
• Following up and booking calls for new leads
• Supporting with the setup on lead generation campaigns (Training provided) 

Requirements

To thrive in this role, we are looking for the following:

• You're fluent in both verbal and written English and Spanish (C2 level or native)
• Any experience in a Marketing Agency is a bonus

• Account or HR experience is a plus
• You have precise attention to detail.
• You can effectively multitask.
• You have a natural ability to organise and manage day-to-day administrative responsibilities.
• You can speak your mind and articulate points in a way that proves valuable and relevant to team discussions.
• You take pride in the quality of your work.
• You don't take critical feedback personally.

Experience with the following apps and tools is key:

• Google Workspace suites (docs, presentations and spreadsheets).
• CRM and Project Management tools (HubSpot, ClickUp, etc).
• Time-tracking tools such as Hubstaff
• Previous experience with WordPress (or a similar CMS) is highly valued.

Benefits

Perks we have but are not limited too:

• 1000 euro a year training budget
• Flexible working hours
• Remote working opportunities
• A relaxed and productive working environment.
• An opportunity to attend some of the worlds best industry conferences
• Finish at 12 Fridays!
• Being part of a fun team that enjoys spending time together!
• Generous holiday allowance
• HQ on the beach in Barcelona!

Job tags

Salary