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Location

Castelldefels, Barcelona | Spain

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Job description

TWO Calls are currently open for PhD-positions at ICFO with different mobility requirements.

Candidates who fulfil the MSCA mobility requirements (i.e. NOT have resided or carried out their main activity in Spain for more than 12 months during the 3 years prior to the call deadline), are encouraged to apply to the FLIGHT Fellowship program. Candidates applying to this call will be also considered for the fellowships they will be eligible for in the ICFO PhD Program.

Candidates who don’t fulfil the MSCA mobility requirements are encouraged to apply to the ICFO PhD Program (spring 2024)

Candidates with funding already secured via external fellowships are also welcomed to the ICFO PhD Program. Those candidates shall directly contact the ICFO research groups of their area of interest.

ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.

ICFO’s NFL Team is responsible for managing and running the Nanofabrication Laboratory (NFL), a clean room ISO 6/7 research core facility, open to all ICFO research groups.

We are currently looking for an NFL Head, who will supervise the NFL Team to provide scientific support to the laboratory users, will promote internal and external collaborations, will seek financial support and will instigate innovation of equipment and research activities.

The main responsibilities for this position include (but are not limited to) the following:

• Responsible of having the clean room and its equipment running smoothly
  
• Supervision of the NFL team (planning, evaluation, career development, etc.)
  
• Contact/inform/update group leaders (NFL users); direct the NFL steering committee
  
• Oversee and manage NFL Finances
  
• Promote ICFO internal collaborations
  
• Initiate new research activities
  
• Seek for financial support through grant opportunities
  
• Coordinate purchase of equipment, incl. tender definitions
  
• Manage collaboration with external academic users
  
• Foster collaboration with companies and industry
  

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REQUIREMENTS

Candidates must hold, at the time of contract initiation, an internationally-recognized Ph.D.-equivalent degree (or evidence of its completion in the nearest future) preferably in Engineering, in Physics, in Science or similar.

The candidate should have:

• Experience in a similar position, preferably in an international research and/or academic environment.
  
• Capacity to represent the NFL unit in academic, industrial and social environments.
  
• Knowledge of strategic planning and resource allocation.
  
• Strong communication, people/team management and problem-solving skills.
  
• Experience in grant applications to obtain resources for the NFL unit.
  
• Hands-on experience in processes and clean room equipment maintenance is an asset.
  

CONDITIONS

We offer:

• The opportunity to become a member of a dynamic and internationally recognized research institution.
  
• Salary according to the institutional salary scales.
  

ICFO is an equal opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions related to disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.

Suitable candidates are requested to submit:

Candidates should be willing to be contacted by phone during the selection process and may contact [email protected] for formal inquiries regarding the application.

The call will remain open until suitable candidates are identified.

For updated information about ICFO, please visit

Until positions are filled.

Identify your interests

As your career goals and research interests are an integral part of the selection procedure itself, apart from the ICFOjobs site, we encourage you to browse ICFO’s corporate website to learn more about ICFO’s research activities and to identify the projects and/orareas that best match your background. We also recommend that you visit Careers @ ICFO .A clear indication of your interests and goals in your presentation letter will help us in reviewing your candidacy.

Did you identify an opening meeting your interest and career goals? Then, we are looking forward to your application!

Should there be no opening matching your interest or background, please contact us at [email protected] or directly contact with the relevant ICFO Group Leaders or Unit Heads to explore potential future possibilities in their fields.

The application process

If you have identified an opening matching your interests, please read carefully the information about requirements, conditions and necessaryapplication material and start the application process. Candidatures should be submitted online via ICFOjobs, our online application interface,in a 2-step procedure:

• Registration:
  The button ‘Apply to this opening’ takes you to the online application form, gathering your personal data for identificationpurposes. Once submitted, you will receive a link by e-mail, which you must follow in order to continue the application process.
• Application:
  In this second step of the process you will be asked to provide further details and the necessary application material, as well as,in some of the openings, to indicate potential referees. All enclosed documentation must be in PDF format or plain text.

Once the application form is complete and the relevant material has been uploaded, submit your candidature by clicking on the ‘apply’button. Candidates will receive an automatic reply acknowledging submission including a reference number for further enquiries or updates(within deadline).

By submitting an application, you grant ICFO permission to use the provided data for the recruiting process. (See Data Protection Policy .)

The review process

Applications will first be reviewed to assure that they meet the requirements and conditions as indicated in the job opening. Candidatureswill then be evaluated by the corresponding Selection Committee according to the selection criteria of each opening. ICFO is an equal opportunityemployer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions related todisabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness,and international comparability as stated in the EuropeanCharter for Researchers and the European Code of Conduct for theRecruitment of Researchers.

ICFO will notify candidates who are selected to pass to the next stage in the review process. Candidates who do not pass the first step of thereview process will be notified of the outcome of their application at this time.

When requested, reference letters play an important role in supporting the candidate in the review process. Unless the call applied for indicatespecific requirements in that sense, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation formand submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature onbehalf of their referees. The members of the selection committee will have access to reference letters.

On-site or online interviews (aiming at discussing the candidate’s suitability, project contents, hiring conditions and legal matters, etc.) withthe Selection committee may be scheduled.

Notification of results

All candidates will be notified of the outcome of their application. Possible results are:

• Rejection:
  The Selection Committee reaches the conclusion that the background of other candidate(s) appears to be more suitable for the position.
• Waiting list:
  Candidate(s) may be placed on a waiting list based on the shortlist proposed by the Selection Committee. Candidate(s) on this list mayreceive an offer in the event that the top-candidate does not accept the position. Waiting list candidates will receive a final decisionas soon as the top-candidate confirms acceptance.
• Acceptance / offer:
  ICFO extends an official offer, asking the selected candidate for formal confirmation of acceptance.

The selection process is completed as soon as the candidate confirms acceptance of the offered position and a tentative starting date hasbeen agreed.

After acceptance @ ICFO

Staff of the ICFO Human Resources and Education Unit will assist new ICFO members with the following procedures:

• Support with administrative and legal matters related to arriving and settling in, including immigration formalities(Visa application process, etc.) and personal assistance in relocation.
• Particularly for PhD-students: Information and advice on the necessary academic documentation to be gathered and submittedfor enrollment in the PhD in Photonics program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.)whenever necessary, as well as registration to the doctorate program and academic planning.

The applicant database and all applications received through ICFOjobs, are managed by the staff of ICFO’s Human Resources andEducation Unit. All information is handled with due confidentiality and solely for the purpose mentioned, and will be made availableto the members of the Selection Committee in so far as they are necessary for the management of the process.

As indicated through the application process, other relevant information is also gathered for statistical purposes or in order toverify the eligibility requirements indicated in the corresponding call.

Do I have to submit my application exclusively online or may I also submit a hard copy?

ICFO only accepts applications submitted online via the ICFOjobs interface. As an exception, and only in case of force-majeure problems with electronic submission, candidates may submit their application in hard copy within the deadline.

Is it possible to apply for more than one opening? May I apply even if I have been considered for an ICFO opening in the past (i.e., re-application)?

Yes.

Do I receive a confirmation acknowledging reception of my application?

Yes.

Is it possible to update my personal data or application material? Likewise, will I be able to deletemy application (and therefore all personal data)?

In the first step of application, through the online application form, you will have to provide your personal data including yourcontact e-mail. Once submitted, you will receive an acknowledging e-mail, containing a link which you haveto follow in order to continue with the procedure (submission of application material, etc.). Via the link you receive by e-mail,you will also be able to update your data and application material (within the established deadlines) or even to withdraw yourapplication.

In case of questions - whom shall I contact for help in submitting my application?

Please contact the recruiting staff of ICFO’s Human Resources at [email protected] .

Particularly for PhD- and Postdoctoral openings: Is it possible to apply even if I have not yet finishedthe minimum academic qualification required?

Yes, unless the call explicitly indicates otherwise, but please indicate this clearly in your presentation letter. In general,candidates should hold an internationally-recognized degree or evidence of its completion before the prospective starting date.

Applications need to be supported by reference letters. How should these be submitted?

For exact details on how to proceed with reference letters, please check the specific opening you are applying for.In general, you will be requested to indicate name, institution, contact data, and relationship in the last part of theonline application form. Depending on the opening, referees will be automatically contacted by ICFO requesting them tocomplete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submita reference letter in support of their own candidature on behalf of their referees.

Submission of academic transcripts and degrees?

The required documentation to be submitted for application is indicated in the ‘application process’ of each opening.In general, ICFO will ask that you provide a copy of your most recent academic degree certificate. Additionally, andparticularly for fellowships and internship positions, ICFO will also need you to submit scanned copies of your academictranscripts (current and previous studies). The academic transcripts contain the list of courses, including the creditsand marks obtained. Provisional degree certificates are generally accepted by ICFO.

The application form requires the indication of my GPA – what shall I indicate?

GPA stands for Grade Point Average. Apart from other criteria, selection for ICFO positions, above all for fellowshipsand internships, is measured in terms of the academic performance. In this regard, ICFO needs an indication of the averageof your final overall grade obtained in your studies (stated in your transcripts), the minimum grade required to pass in youruniversity and the maximum grade that can be achieved or the overall qualification obtained in your PhD-studies (forapplicants with a PhD-degree).

Retrieve your application

Please, enter your date of birth (YYYY-MM-DD):

and your e-mail (as entered in your application):

Contact

You can write an email to Human Resources and Education at ICFO .

Appendix

No vacancies matching your profile?

In the event that there are no published vacancies matching your academic or professional background, you may contact us at [email protected] .

Data Protection Statement

ICFO endeavours to safeguard and protect the privacy and confidentiality of your personal data pursuant to applicable laws (GDPR) and implementing regulations.

To help achieve this goal ICFO has drafted a Privacy Policy, which describes how we collect, use and otherwise handle “Personal Information” we receive from youwhen you use ICFO websites and explains the circumstances in which we may transfer this to others.

If you have any questions in relation to this Data Privacy Policy, or if you would like to contact us to exercise your rights as stated in our Privacy Policy, you should checkICFO's website.

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