Executive Administrator (Onsite)
Location
Abanto y Ciervana, Abanto y Ciérvana Abanto Zierbena | Spain
Job description
Career Opportunities with Brandywine Homes
Current job opportunities are posted here as they become available.
OVERVIEW: The Executive Assistant helps the CEO with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings; acting as office manager; and any other administrative tasks that help the executive perform their job. **** NOTE: This is an onsite position (not remote). We are located near the south side of the Atlanta Airport.
WHAT YOU WILL DO:
- Receive and open mail, sort, distribute, scan and email as needed.
- Assist with travel, reservation, appointments, scheduling
- Take Meeting minutes with action items and distribute to all attendees
- Follow up on action items as assigned by CEO
- Set up Zoom calls
- Ability to pull reports and interpret data
- Prepares and forwards outgoing mail and packages
- Composes/Prepares routine correspondence as required
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
- Organizes and maintains file system, files correspondence and other records
- Orders and maintains supplies, arranges for equipment maintenance, and keeps office organized
- Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Answer phones and direct messages as applicable
- Assist Visitors/Residents at the front desk in a courteous and professional manner
- Monitor and order supplies needed in the Atlanta office, order supplies as requested for field offices
- Track and report all receipts for company purchases on the company credit card
- Track and submit expenses for CEO
- Manage access control for Atlanta office
- Assist National Trainer with onboarding of employees in Atlanta market
- Put together new hire swag packs, and report to marketing when reorder is necessary
- Use GSheets or Monday.com boards to track follow up communications needed from CEO with potential vendors, clients, or others
- Event planning for company gatherings, including budget setting and tracking expenditures
- Performs other related duties as assigned by management.
- Other duties as assigned by management
WHAT YOU BRING TO THE ROLE:
- Excellent Excel skills - VLOOKUP and pivot table experience required
- Previous experience in a Property Management Environment a plus
- Experience creating innovative PowerPoint presentations
- Proficient in Microsoft Office Package and Google Suites
- Proven ability to multitask and prioritize
- Professional verbal and written communication skills
ABOUT US:
We are growing! Many of our employees describe working at Brandywine Homes USA as one of the best places that they have ever worked. We work as an inclusive team and we enjoy our jobs because we support and respect each other. Our dynamic employee-oriented company culture keeps us together and we have a strong entrepreneurial focus. We operate more than 3,000 homes across Atlanta, Jacksonville, Tampa, Orlando, Memphis, San Antonio, Kansas City, Indianapolis, and the Carolinas. Our local team includes experts who have a combined real estate and management experience of well over 100 years. As a property management firm, we are dedicated to providing top-notch service to our tenants. We care about our residents and their experience. We provide residents with filter delivery services, credit reporting, and rewards
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