Administrative Support Specialist

Location

Garmisch Partenkirchen | Germany

Job description

JOB TITLE : Administrative Support Specialist

LOCATION : Sheridan Barracks, Garmisch-Partenkirchen, Germany

DUTIES :

• Provide operations and administrative support to the process of tracking and executing PfPC programs, including tracking attendees.  Track Event Building Templates
• Ensure essential event scheduling and planning information from the PfPC Operations Calendar is properly reflected on the GCMC’s Outlook calendar in accordance with GCMC policy
• Track the preparation of After-Action Reports (AARs) by event, and ensure proper distribution to all team leads, respective country desk officers
• Provide reports on the execution and budgetary status of programs
• Provides social media and web site content management, by editing and posting content provided by PfPC Program Managers
• Provide administrative support during periods of peak execution to traveling PfPC permanent staff and speakers to ensure event objectives are met
• Maintain liaison with the GCMC supply office to ensure that basic office supplies are available to the staff; submit supply requests. 

EDUCATION & QUALIFICATIONS :

• Must be proficient using the following Microsoft products: EXCEL, WORD, POWER POINT and TEAMS. Must be able to perform database input and update functions.
• Must have at least three years’ experience drafting correspondence and preparing written materials such as equipment status reports, after action reports, expenditure reports, supply requests, budget reports, and personnel reports. Must have at least three years’ experience as an operations specialist, office manager, or like experience.
• Must be familiar with the countries and dynamics of the Eurasia area of responsibility with experience in the region. Experience working in an international environment, particularly in organizations such as an Office of Defense Cooperation, Office of Military Cooperation, Defense Attaché Office, or the Marshall Center is preferred. 
• Must have English language proficiency equal to Level 3
• Must have the ability to facilitate communication in English, between speakers and readers of different languages.  

Job tags

Salary