Administrative assistant UK/DE M/F - Luxembourg

Location

Luxembourg | Germany

Job description

Our client, a European Institution is looking for an Administrative Assistant who speaks English and German fluently. This is a temporary contract.

• The candidate organises meetings in Luxembourg with external counterparts.
• He organises business trips and prepares the relevant expense reports.
• The candidate prepares presentations, due diligence dossiers and letters to external counterparts.
• He prepares, distributes and follows up reports and notes, incl. overview tables and quarterly reports when needed.
• The candidate organises team meetings, takes & dispatchs meeting minutes.
• He drafts routine correspondence and edits materials.
• The candidate undertakes related electronic (using the internal data storage system) and paper filing.
• He communicates efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperates with the other teams ' assistants and other interfaces.
• The candidate creates and processes requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses.
• He follows up on internal documentation throughout the approval process.
• The candidate produces and processes counterparty consultation letters as required by the organisation's procedures.

• The candidate has a certified secondary level education.
• He has any additional certifications indicating specialization.
• The candidate has minimum 3 years' relevant administrative experience in a financial or audit environment and understanding of financial documentation.
• He has excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint).
• The candidate has excellent written and spoken German and English, knowledge of French and/or other EU languages would be an advantage.

Job tags

Salary