Administrative assistant UK/DE M/F - Luxembourg
Location
Luxembourg | Germany
Job description
Our client, a European Institution is looking for an Administrative Assistant who speaks English and German fluently. This is a temporary contract.
- The candidate organises meetings in Luxembourg with external counterparts.
- He organises business trips and prepares the relevant expense reports.
- The candidate prepares presentations, due diligence dossiers and letters to external counterparts.
- He prepares, distributes and follows up reports and notes, incl. overview tables and quarterly reports when needed.
- The candidate organises team meetings, takes & dispatchs meeting minutes.
- He drafts routine correspondence and edits materials.
- The candidate undertakes related electronic (using the internal data storage system) and paper filing.
- He communicates efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperates with the other teams ' assistants and other interfaces.
- The candidate creates and processes requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses.
- He follows up on internal documentation throughout the approval process.
- The candidate produces and processes counterparty consultation letters as required by the organisation's procedures.
- The candidate has a certified secondary level education.
- He has any additional certifications indicating specialization.
- The candidate has minimum 3 years' relevant administrative experience in a financial or audit environment and understanding of financial documentation.
- He has excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint).
- The candidate has excellent written and spoken German and English, knowledge of French and/or other EU languages would be an advantage.
Job tags
Salary