Location
Frankfurt am Main | Germany
Job description
Job purpose
To assist the Head of Finance Europe (based in Frankfurt), and through him regional Chief Financial Officer based in London in the monthly accounting cycle and undertake financial & management accounting tasks as required in respect of group companies in the Europe region (e.g., SFE including branches, SFG, SEL).
AP processing within the Finance function is primarily focused on the supplier interaction and invoice processing, as well as the employee travel expense process which includes auditing and payment of expense reports. Furthermore, the AP team member will contribute to reaching our goal of invoice processing within the agreed SLA, reaching the quarterly audit scope and ensure timely payment.
Your impact:
- This person will keep the flow of AP activities and ensure all supplier invoices are processed on time and paid in timely manner at the same time work on the customer satisfaction in the relationship with these vendors
- AP Administrator will work on the Accounts Payable process, supporting the Global AP management and Europe Finance Team as a central point of contact for German and Luxembourg located companies and in the future for Ireland and Poland,
- The job responsibilities are mostly invoice processing in line with accounting rules, payment process for the entities and countries in scope of responsibilities,
- Contribution to the ORACLE AP implementation projects for Europe entities
- Support with audit expense reports in ORACLE,
- Provide back up for other countries for a fellow colleague during their absence if needed
- Train employees on the AP process if and as required
General Duties
(The tasks are encompassing, but not limited to the activities described below).
- Major contribution for the ongoing payroll process:
- Process vendor invoices & and expenses within PTC ERP system (Oracle Fusion Cloud, others if applicable):
- Respond to vendor and employee telephone and email inquiries
- Audit expense reports prior to release for payment
- Prepare weekly payment runs for invoices
- Interface with various departments related to AP process
- Review and process the employee expense reimbursement (including department purchase card) and ensure they are processed per company policy.
- Assist supervisor for the monthly closing activities related to AP process
2. Major contribution for ORACLE’s enhancement related to AP:
- Enhancement of the Group’s Oracle accounting system related to AP, as adapted for Luxembourg and other European entities.
- EU major support for the further ORACLE integration across the European entities related to AP.
3. Ensure compliance with external reporting requirements (VAT, Business Tax) related to AP.
Qualifications and Skills
- Enrolled in Bachelor/Master in Accounting/Finance/Audit/Project Management
- Advanced-level MS Word, MS Excel and MS Power Point experience. Familiarity with database queries is highly desirable. Previous exposure to ORACLE would be an advantage.
- Initial Project Management experience and experiences in implementation of ERP systems highly desirable.
- Fluency (written and spoken) in English/German
- Strong time management and organizational skills to ensure deadlines are met and issues are dealt with in a timely manner.
- Ability to work at a high level in a pro-active, intuitive, and independent manner, but equally able to ask for help when necessary.
- Excellent communication skills (verbal and written)
- Ability to engage with stakeholders to improve business performance and proactively engaging on key issues and priorities
- Demonstrate high levels of attention to detail.
- Driven to succeed in all aspects of work.
- Continuous improvement mindset .
- Agile and self-motivated.
- Strong ethical focus.
Job tags
Salary
