C-Level Executive Assistant (m/f/d)

Location

Berlin | Germany

Job description

Who we are…

At BuildingMinds, we drive advanced digital strategies for the real estate industry creating a positive impact on the planet, people`s wellbeing, and sustainable profitability.
Our mission is to lift unexploited data treasures that are still hidden in building structures and data silos. A single, centralized, and secure platform with a dynamic Digital Building Twin at its core allows our customers to utilize a new level of data-driven insights, unleash machine learning and AI and make more informed decisions for a better present and a more sustainable future.

We are on the lookout for talented, passionate natural-born disruptors to join our team and become a ‘NetZero Hero’

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How we work…

Being on the forefront of disrupting an entire industry, we offer the freedom to be creative and forward-thinking. As a start-up in Berlin and with the full backing of Schindler, we also have the stability, support and resources of an established world leader in the buildings industry. This enables us to bring together the best of two worlds and to create an utterly unique culture of creativity, accelerated innovation and learning. We value speed, agility and creativity.

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Your role as a C-Level Executive Assistant

The Executive Assistant will provide administrative support to the Senior Leadership members. Reporting to the Chief of Staff the Executive Assistant provides operational support and overseas the logistics of the day-to-day C-Level executive business and keeps an overview on company ceremonies. With a broad range of administrative and operational tasks, the Executive Assistant will anticipate the Executive`s needs, being always a step ahead in prioritizing inquiries, requests, and responsibilities throughout various schedules.

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In detail you will:

• Manage sensitive information with a high level of confidentiality and discretion, especially decisions directly impacting the operations of BuildingMinds.
• Serve as an administrative support to the Senior Leadership Team of BuildingMinds by providing operational aid and liaising with employees, executives, and senior leaders.
• Sustain sophisticated calendar management of meetings and events for the Senior Leadership Team.
• Prioritize inquiries and requests to ensure smooth running of day-to-day engagements.
• Managing set up for high-level meeting logistics, collaborating with the office manager, as well as assisting with minutes and reporting.
• Draft and prepare correspondence for internal announcements, board meetings, and other company activities.
• Arrange travel, accommodation, dinners and expenses for the Senior Leadership Team.
• Perform additional duties as assigned by the Senior Leadership Team.
• Setup, coordinate and drive company Allhands and Leadership Q&A sessions
• Preparation of meeting rooms, including IT set up, professional setup, and catering in coordination with office manager.
• Hosting and receiving guests upon arrival to the office

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We would like to hear from you if you have:

Ideally experience in an administrative role, and /or background in hospitality or customer experience. Degree in Hospitality, Public Relations, Business Administration, Management, or any related course is a plus. But we are mostly interested in the following skills: 

• Excellent communication skills in English- being able to interact with people of all levels in a confident, professional manner
• Excellent organization and time management skills – Keeping track of multiple tasks, attention to detail
• Problem-solving approach to work and service orientation
• Experience with planning and organizing multiple tasks, agendas, events, trips
• Ability to integrate quickly and deliver in a timely manner with changing workloads
• Flexibility to travel occasionally and being able to come to the office on a regular basis
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Can handle IT set up for meetings (set up of camera, microphones, screens, sharing on screens, etc)

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We offer you:

• A diverse team with people from all over the world, of all ages with a supportive atmosphere and good vibes
• A hybrid Berlin work policy (3 days weekly in the office)
• Annual learning budget focusing on people`s professional and personal development
• Apple latest technology for your best efficiency
• The opportunity to shape building sustainability
• Competitive compensation and benefits plus a variety of snacks and drinks in the office.
• Unlimited working contract with 30 days of vacation per year
• Free German classes with Goethe Institute

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About us

The real estate industry is changing rapidly. At BuildingMinds, we prepare real estate managers for the trends and unexpected challenges of tomorrow. We empower businesses – by making them adaptable, resilient and agile.

Our team of more than 100 outstanding experts from diverse backgrounds use the power of data to create a more sustainable and profitable real estate industry. Our cooperative approach, interdisciplinary teamwork and flat hierarchy enable us to learn and innovate. BuildingMinds – real estate management services from professionals, for professionals.

Our vision is to transform real estate from a resource-consuming industry into a resource- generating industry.

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