Secretary II - Department of Psychology (Bargaining Unit 179)
Location
Halifax, NS | Canada
Job description
Date Posted: 05 March 2024
Posting Deadline: 19 March 2024
Department: Department of Psychology
Type of Employment: Permanent, Full-time
Group Affiliation: Bargaining Unit 179, Group 4 ($37,113- $42,097 annually)
At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Secretary II to join our Department of Psychology team.
What we offer
As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:
- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Holiday closure
- Summer hour schedule
- Employee Transit EPass through Halifax Transit
Job Information and Responsibilities
Under the direction of the Chairperson, Department of Psychology, the Secretary II:
- Acts as the primary contact for all persons seeking information on or contacts with the Psychology Department; Greets visitors and students and responds to inquires and/or directs to appropriate faculty member or other university contact.
- Is responsible for mail/correspondence; includes collecting, sorting, and distributing the incoming mail and correspondence. Processes outgoing mail, correspondence and courier packages (e.g. prepare customs and other forms for international couriers).
- Updates and maintains the Psychology Department webpage with current and up to date information including advising office hours, program information and department contact information
- Prints, faxes, scans, photocopies and distributes documents as required; Arranges for printing and copying of course materials, test and exam printing,
- Books Psychology spaces for faculty, staff and graduate student for group work, tests, study and research space. Coordinates with Faculty secretaries and other university staff (e.g., Conference Services) to secure and book additional spaces as needed.
- Provides basic services (e.g. mail, reception, etc.) in a backup support role for one other Departments/Programs as required because of vacation, illness, or other leaves. Assignments of Departments/Programs for backup support will be reviewed annually by the Faculty of Science Executive.
The Collective Agreement can be viewed here .
Experience and Education Requirements
To be the successful Secretary II you will have:
- Completion of High School diploma plus a 1 year Community College business program.
- Minimum 1 year directly related experience.
- Proficient in Microsoft Office Suite.
- Strong organizational skills and ability to function independently, and as part of a team.
- Strong communication and listening skills.
- Demonstrated ability to work under pressure.
- Ability to handle and maintain confidential material.
- Assets for this position include working in university environment, experience with SCT Banner and website maintenance experience.
Application Details
Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.
At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected] .
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