Location
Montréal, QC | Canada
Job description
WSP is looking for a Legal Assistant to join its legal team at the WSP Global head office in Montreal, QC. Reporting to the Deputy General Counsel and Assistant Corporate Secretary, you will work closely with the Global Legal Team to provide support primarily with respect to Board and Committee matters, legal department matters, and mergers and acquisitions. You will be joining a sophisticated and results-oriented legal team that is part of a dynamic and challenging work environment.
Responsibilities: Your primary responsibilities will include:
- Assisting with Board and Committee matters
- Preparing expense reports for Board members
- Assisting with onboarding of new Board members
- Document management for Board and committee meetings
- Coordinating Board and committee calendars
- Assisting in the overall coordination of Board and Committee meetings
- Coordinating Board and Committee meetings, including invitations and logistics of the day of the meeting
- Managing other logistics in connection with meetings, including venue selection and catering
- Printing Board and Committee materials, as needed
- Coordinating IT support for the day of the meetings
- Helping with matters that may arise during the meeting such as coordinating with presenters
- Supporting the overall legal department
- Document management for the legal team, including document formatting, coordinating and compiling approvals and signatures, filing and organizing of documents
- Proofreading documents
- Preparing PowerPoint presentations
- Coordinating translation of certain policies and documents and reviewing translations
- Providing administrative support on mergers and acquisitions
- Coordinating document notarization
- Coordinating and attending various meetings, including team meetings and continuous learning sessions
- Booking meetings and meeting rooms
- Coordinating travel arrangements for legal team members (limited)
- Preparing expense reports for legal team members (limited)
- Assisting in the preparation and coordination of other committee meetings, such as the Disclosure Committee
- General department administrative tasks
- Processing invoices (limited number)
- Assisting with budget for the legal department
- Performing all related tasks
Qualifications: - Relevant experience as a Legal Assistant (minimum of 3 years)
- Graduate of an accredited Legal Administrative Assistant program or Diploma of College Studies (DEC) in paralegal technology, an asset
- Bilingual (French and English), verbal and written
- A team player with a collaborative approach
- Rigorous, highly organized and detail-oriented
- Ability to multitask and prioritize effectively
- Ability to communicate effectively and with diplomacy, both orally and in writing
- Resourceful; self-starter; takes initiative
- Strong sense of ethics and the ability to handle private information with discretion
- Professional judgment and ability to establish a high degree of credibility
- Proficient in Microsoft Office suite
WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At
WSP :
- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Category
Administrative Maintenance and Technicians
Job tags
Salary
