Vaco Lannick
Location
Scarborough, ON | Canada
Job description
About the Opportunity
Position Summary
The Administrative Assistant will be responsible for providing comprehensive administrative support to ensure the smooth operation of our retirement residence. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will have a compassionate demeanor, as they will often be the first point of contact for residents and visitors.
Assist with scheduling appointments, meetings, and events for residents and staff
Manage resident files, ensuring accuracy and confidentiality
Prepare correspondence, reports, and documents as needed
Assist with billing and invoicing processes
Resident Services
Act as a liaison between residents, their families, and the management team
Assist residents with inquiries, requests, and concerns in a timely and empathetic manner
Coordinate transportation and other services for residents as needed
Community Engagement
Assist with planning and organizing community events and activities
Maintain resident directories and communication lists
Support marketing and outreach efforts to attract new residents
General Office Duties
Manage office supplies and inventory
Assist with mail distribution and shipping/receiving tasks
Collaborate with other staff members to ensure smooth operation of daily activities
About You
High school diploma or equivalent; associate or bachelor's degree preferred
Proven experience in administrative roles, preferably in a healthcare or senior living setting
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Compassionate demeanor and a genuine desire to assist seniors
Working Conditions
This position primarily operates in a professional office environment within the retirement residence
May require occasional evening or weekend availability for special events or emergencies
Salary
$55 00 - $60 000/year
Job tags
Salary
$60k per year
