External Invoicing Administrator (Clerk PL5)

Location

Fredericton, NB | Canada

Job description

Closing Date : March 14, 2024 at 4:00 PM

FINANCIAL SERVICES

Student Accounts & Receivables Services is responsible for the timely and accurate billing, collection, deposit and recording of all university revenues. This includes recording all student fees and related charges, processing external invoices for general and research receivables, collection of non-student receivables and processing of all government student loans. This unit must also ensure that appropriate financial systems and controls are in place.

WHAT WE OFFER

Full-time | Continuing | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes work-from-home options.

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $24.42 - $28.90 per hour

YOUR FOCUS

Reporting to the Manager, Student Accounts and Receivable Services, the Clerk PL5 (External Invoicing Administrator) works with minimal supervision within established guidelines. This position is responsible for the proper classification, coding and issuance of invoices for all GR, RR and CT receivable accounts, the preparation of monthly statements, follow up on aged accounts and the processing of data for miscellaneous charges and adjustments to all receivable accounts when necessary.

• Process invoices as it relates to Accounts Receivables.
• Review all requests for proper treatment of HST.
• Generate aging reports monthly to assess and analyze accounts for accuracy and make necessary adjustments on the accounts.
• Ensure updated monthly collection spreadsheet is completed for Research Receivables. Advise Manager of Research Services and Director of Finance when it is ready for review.
• Manage the collection of past due accounts. Authorize forwarding accounts to UNB's third party collection agency.
• Verify correctness of data entered against invoice request and/or attached documentation.
• Take note of and report any inconsistencies to the Manager.
• Provide customer service to faculty, staff, companies and students in a professional and courteous manner. Service could be in person, via Teams, telephone, or email.
• Liaise with staff from UNBSJ Financial Services and all other campus locations regarding matters specific to their campus.

WHAT YOU BRING

• Post-secondary diploma in a related field.
• 3 years relevant experience working with invoices and customer service in a high-volume office environment.
• An equivalent combination of education, training and experience may be considered.

Additional Strengths

• Experience working with an online computerized accounting system.
• Understanding of HST/HST rules in Public Sector would be an asset.
• Sound understanding of Accounts Receivables.
• Experience with collections considered an asset.
• Organized and able to organize work.
• Excellent keyboarding skills. Familiarity with Microsoft Office 365, specifically Teams, Excel and Outlook.
• Excellent accuracy and attention to detail.
• Colleague Administration Software experience an asset.

Job tags

Salary

$24.42 - $28.9 per hour