Talent Coordinator

Location

Vancouver, BC | Canada

Job description

Vancouver, British Columbia, CA Feb 23, 2024

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 21,000 individuals in more than 200 offices across 80 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2024); Canada’s Top Employers for Young People (2024); and Canada’s Best Diversity Employers (2023).

This role is an opportunity for you to join the world’s largest global law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

Dentons is currently seeking a Talent Coordinator to join our Talent team in the Vancouver office. This role requires a minimum presence of three days in the office .

Position Summary

Based in our Vancouver location and a member of the national Talent team, the Talent Coordinator delivers effective client service and solutions to all Dentons members. In this role, you will be responsible for responding to internal inquiries, providing confidential support to the Talent team and for the maintenance of data. This role maintains strict confidentiality of all information and works collaboratively with other team members to facilitate seamless service for our internal clients. This role also supports both local and national engagement activities and works closely with internal committees on events.

Generally, the hours of work for this role will be Monday to Friday from 9:00 a.m. to 5:00 p.m.; due to the nature of the role, some flexibility may be required.

Responsibilities

• First point of contact for all questions and queries from Dentons members related to Firm policies and procedures;
• Provides a high level of customer service to meet internal client expectations;
• Prepares correspondence, letters, documents and employment contracts in accordance with standards;
• Collaborates with Manager, Talent Advisory on bi-weekly payroll and provides support related to leaves management;
• Processes data entry in HRIS and proactively liaises with employees and managers to ensure accurate records;
• Ensures the confidentiality and integrity of information, tracks data and enters all transactions ensuring information is complete and accurate;
• Produces and updates various reports; includes both regularly scheduled and ad hoc reports, as requested;
• Coordinates various internal Firm engagement activities including, staff appreciation, retirement receptions, volunteering, and holiday/summer parties;
• Supports leaders with team building initiatives and sources unique ideas to foster a positive and collaborative culture;
• Supports onboarding and offboarding processes by collaborating with various internal teams to complete all relevant steps and activities;
• Conducts and presents new hire orientation, benefits and RRSP sessions;
• Processes all relevant forms related to benefits;
• Processes employee referral payments and vendor invoices;
• Creates and maintains electronic personnel files;
• Provides administrative support to the Talent team, including managing inboxes, scheduling meetings, processing expenses, preparing cheque requisitions, routine scanning and filing;
• Actively participate in team meetings and provide support to peers to ensure consistency in the provision of support to internal clients and;
• Other duties as assigned.

Requirements

• Post-secondary degree, diploma or certificate in Human Resources Management; working toward CHRP designation an asset;
• 2-3 years of HR administrative experience;
• Experience with an HRIS, preferably SuccessFactors, is considered a strong asset;
• Excellent written and verbal communication skills with an ability to effectively communicate with individuals at all levels within the Firm;
• Highly effective project management, prioritization, multi-tasking, and time management skills with exceptional follow through and attention to detail;
• Ability to speak in front of a crowd and run local events with confidence;
• Consistently meet the needs of clients in high volume and fast paced environment;
• Ability to absorb new ideas and concepts quickly and to ensure they are clearly communicated to an audience;
• Energetic, self-motivated, and results-oriented;
• Ability to develop and maintain positive working relationships;
• A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and relationship management skills;
• Politically and culturally sensitive;
• Strong problem identification and problem resolution skills;
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts;
• Experience using Microsoft office products including Excel, Word and PowerPoint and;
• Demonstrated commitments to privacy and ethical conduct.

We thank all applicants who apply however only candidates selected for an interview will be contacted.

The expected salary range for this role is $55,000 to $65,000. At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. Rest assured the full salary range is competitive and within the range paid for similar positions in the external market.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 13 consecutive years (2011-2023), as well as one of Canada’s Top Employers for Young People (2024) for the sixth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at [email protected] .

Job tags

Salary

$55k - $65k per year