Executive Assistant

Location

Remote | Canada

Job description

Click here to watch a video by Sebastian from Dofollow Inc.

Dofollow Inc, under the leadership of its CEO, Sebastian Schäffer, is a global company with a distinct focus. The company is dedicated to assisting SaaS companies in establishing valuable connections with some of the world's most prestigious publications. Dofollow Inc specialises in crafting hard-to-obtain links that undergo a strict editorial process to ensure they contribute to long-term and reliable SEO growth.

With a team of 15 professionals distributed across the globe, the company embraces a remote work culture. The company's presence extends to the United States, allowing it to effectively serve a diverse clientele, while Sebastian is currently located in Germany. This role is tailored to assist him in his diverse responsibilities.

To provide further insight, here are their company values:

1. Ownership 🌟
   🔹 The company embraces ownership, taking full responsibility for projects, celebrating successes, and learning from mistakes. It proactively drives progress, setting an example for others through its commitment and accountability.
2. Reliability / Consistency 🤝
   🔹 The company is dependable, prioritising reliability by delivering on commitments and proactively communicating when challenges arise. It strives for consistency in its work to earn the trust of colleagues and stakeholders.
3. Growth Mindset 🌱
   🔹 The company cultivates growth, embracing a growth mindset and committing to continuous personal and professional development. It remains curious, adapts to change, and views challenges as opportunities for learning and growth.
4. Idea Meritocracy 💡
   🔹 The company promotes equal opportunity for ideas, believing that the best ideas should prevail, regardless of their source. It fosters an inclusive environment where everyone feels empowered to share their thoughts, provide honest feedback, and contribute their insights openly.
5. Integrity 🛡️
   🔹 The company chooses courageous integrity, prioritising ethical decisions over easy ones. It has the courage to make ethical choices, uphold its values, and act with integrity in all situations. Trust forms the foundation of its relationships, and it works diligently to maintain it.
6. Empathy 🤗
   🔹 The company shows genuine empathy, valuing human connections in interactions. It seeks to understand the perspectives and emotions of its coworkers and customers. It listens attentively, without judgement, and offers support and kindness to create a supportive and empathetic environment.

For more information, visit our website at dofollow.com .

Dofollow Inc is searching for a reliable and dedicated individual to join the team as an Executive Assistant. In this role, EA will be a crucial part of helping Sebastian, the founder of the company, manage both his personal and work-related tasks. Sebastian is looking for a reliable and self-driven EA to play a key supporting role in managing the company as well as other online ventures at 20 hours per week.

The main tasks will include doing market research, helping with team events, assisting with finances, organising schedules and managing Sebastian's personal responsibilities. The EA will also connect with other colleagues in the company to ensure that communication goes well.

The Executive Assistant will have the special job of giving Sebastian more time by taking on a variety of tasks. This will involve managing schedules, email accounts, writing down processes, doing research, helping plan events, and more. For individuals who are organised, proactive, and derive satisfaction from supporting high-level executives, this role may be an ideal match.

Responsibilities include:

🧾 Email & calendar management.

📑 Documentation and note-taking.

💼 Help with accounting.

📊 Research.

🗓️ Travel planning.

Working Hours ⏰: 20 hours a week.

Part-time.

CET working hours.

This is an important role that can have a big impact on how efficiently the company operates. The dedication of the Executive Assistant will help Sebastian and the whole team work at their best.

To excel in this role, the ideal candidate should have:

✅ A minimum of 2–3 years of experience in an executive assistant role.

✅ Strong attention to detail, particularly in organising documents and notes.

✅ Proficiency with online tools such as Loom, Google Workspaces, ChatGPT, and the like.

✅ Have a strong sense of reliability and unwavering integrity.

✅ Have a proactive approach, complemented by a growth mindset and exceptional communication skills.

As the ideal candidate, they are expected to be:

✅ Adaptable: Ability to seamlessly manage varying tasks and pivot as needs and priorities change.

✅ Proactive: Always thinking one step ahead to anticipate needs and solve issues before they arise.

✅ Discretionary: Handling sensitive information with utmost confidentiality and integrity.

✅ Detail-Oriented: Ensuring that every task, no matter how small, is executed meticulously and accurately.

✅ Empathetic Communicator: Understanding and respecting emotional signals from team members and managing interactions and responses accordingly.

Brownie Points for:

✅ Tech-savviness, particularly with tools like Zapier, make.com, and ChatGPT.

✅ Knowledge of German would be a big bonus.

Why Join Dofollow Inc?

• 💰 Competitive Salary: A monthly salary of $7-12 an hour *
• 🌴 Global Work Flexibility: Remote work from anywhere in the world.
• 🌟 Access to betterhelp.com for online therapy.
• 📈 Access to various online courses for education.
• 🌴 Flexible schedule.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of Dofollow Inc’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Dofollow Inc applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: [email protected]

We look forward to receiving your application!

To make sure you receive updates on your application please add [email protected] to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know.

Job tags

Salary