Administrative Coordinator

Location

Barrie, ON | Canada

Job description

Job Description:

Reporting into the Operations Director, Patient Flow, the Administrative Coordinator will provide confidential administrative support services for the Patient Flow portfolio, including the Staffing Resource Centre, Discharge Planning, Hospital Service Leaders, Nursing Reserve Unit, RVH IOOF and RVH@home. In coordinating the day-to-day activities of the office, this role has responsibility for report preparation, meeting coordination, minute-taking, maintaining files and records, and other administrative and clerical tasks. This role collaborates with other Program Leaders and Assistants in supporting RVH programs.

Responsibilities:

• Provide administrative support to the Director and Managers within the Patient Flow program
• Coordinate and monitor the Director’s internal/external emails and calendar, handle scheduling conflicts, travel arrangements and other logistics
• Prepare and distribute meeting materials, attend meetings to take minutes and track action items
• Support leaders with the coordination of other reports and deliverables
• Maintain flexibility to respond to urgent requests and priorities
• Apprise the Director of any updates and/or potential problems as they occur
• Maintain appropriate files and records
• Interact with internal/external contacts with a high degree of professionalism

As a qualified candidate you will have the following job requirements:

• Community College Diploma or Degree in a related discipline
• Minimum of three years of progressive administrative experience supporting a senior-level manager/executive, preferably in a healthcare environment
• Experience in managing and coordinating senior executives’ schedules to ensure efficient day-to-day operations
• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint and Outlook)

You are ideal for this position if you have:

• Demonstrated commitment to maintaining strict confidentiality
• Superior multi-tasking, analytical and problem solving skills
• Strong organizational, prioritization and time management skills
• Excellent interpersonal and communication skills
• Ability to adapt to changes and work flexible hours in a fast-paced environment
• High level of professionalism, initiative and creativity
• Positive nature, can-do attitude, and a team player mentality
• Demonstrated commitment to attention to detail
• Ability to work independently and collaboratively as part of a team
• Commitment to ongoing learning

Job tags

Salary