HRIS Coordinator

Location

Vancouver, BC | Canada

Job description

At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today!

THE JOB : HRIS Coordinator

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $55,490 -$ 69,363

Reporting to the Manager, Talent Acquisition the Human Resource Information System (HRIS) Coordinator will be responsible for the management, maintenance, accuracy, and optimization of the Human Resources Information System. This role will serve as the primary point of contact for all HRIS-related inquiries and issues, collaborating with all members of the People & Strategy team. The HRIS Coordinator will play a key role in data management, data validation, and process improvement initiatives to enhance efficiency and effectiveness of our People & Strategy operations and participate in new employee onboarding as needed. This role will oversee data accuracy in all People & Strategy platforms (UKG, Bucketlist, and 15Five).

Key Responsibilities:

HRIS Management

• Oversee the day-to-day operations of the HRIS platform (UKG), including system configuration user access and data integrity.
• Serve as the primary liaison with the HRIS vendor, manage system updates and troubleshooting.
• Maintain and implement People & Strategy policies and processes in the system.
• System administration by configuring and customizing HRIS features to meet the organization’s needs including fields, structures and workflows.

Data Management & Reporting

• Manage the input, maintenance and retrieval of employee data within the system, ensuring completeness, accuracy, and confidentiality.
• Manage processes to conduct regular audits to identify and correct any data discrepancies
• Generate regular and ad hoc reports from the system to support People & Strategy Analytics, workforce planning, and decision -making processes.

Process Improvement

• Identify opportunities to streamline People & Strategy processes and enhance system functionality to improve operational efficiency and the employee experience.
• Collaborate across the People & Strategy team to implement process improvement and system enhancements, ensuring alignment with the Doctors of BC objectives.

WHAT SUCCESS LOOKS LIKE

Analytical Thinking (I):

Coordinates the information gathering and reporting process. Reviews trends and compares to expectations. Conducts research to define problems and prepares responses to anticipated questions. Prioritizes multiple issues and opportunities. Identifies relationships and linkages within several information sources. Anticipates issues that are not readily apparent on the surface. Identifies root causes and effects. Defines priorities within performance objectives. Reports and identifies areas that need guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions.

Building Relationships (A):

Sets objectives necessary for obtaining feedback and assistance. Shares ideas, issues, and opportunities with members of personal network. Seeks referrals from others with relevant expertise and influence. Attends and maintains relationships with relevant formal and informal professional groups and organizations.

Communication for Results (I):

Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Problem Solving (I):

Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.

Thoroughness (A):

Identifies potential areas of conflicting priorities and vulnerability in achieving standards. Reviews department’s progress against established goals, objectives, service level targets, and project milestones. Supports others in achieving deliverables by efficiently allocating resources and providing common organizing systems, techniques, and disciplines. Maintains a proactive work review and approval process prior to assignment completion. Solicits internal and external customer evaluation of performance and devises measures for improvement.

Doctors of BC Team Member:

Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

WHAT YOU BRING

• A University degree in a recognized and related discipline, AND up to 3 years of related experience; OR have an equivalent level of related work experience in lieu of post-secondary education
• Advanced interpersonal, oral and written communication and relationship management skills with exceptional attention to detail
• Previous experience and proficiency working with UKG, Box, and Click-Up would be an asset.
• Demonstrated commitment to data accuracy and process improvement is essential.
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines.
• Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner.
• Ability to effectively receive and communicate feedback, and encourage an open, honest, and positive team environment
• Demonstrated ability to work independently and as a member of the team
• Effective communication and presentation skills, as well as strong written skills including proven ability to develop clear, concise and comprehensive reports and other documents.
• Demonstrated proficiency with PC based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook
• Previous experience with Mac Book would be an asset

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction .

Job tags

Salary

$55.49k - $69.36k per year