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Location

Markham, ON | Canada

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Job description

Our client in the Markham area is seeking an experienced and organized Administrative Coordinator to join their team. This company specializes in plumbing, heating, and air-Conditioning

The ideal candidate will play a crucial role in managing the daily administrative operations of the office, providing essential support to the team, and contributing to the overall efficiency of our business.
If you have a background in administrative roles, strong organizational skills, and the ability to multitask effectively, we encourage you to apply.

Advantages
-fulltime permanent opportunity
-Monday to Friday 8:00am - 4:00pm
-ability to leave early on Friday
-2 weeks of vacation time with increases over time.
-Sick days as needed within reason.
-Parking available.
-TTC accessible (right at Warden).

Responsibilities
-Serve as the first point of contact for the office, handling phones, emails, and occasional walk-in customers.
-Dispatch technicians as required, generate work orders and possess sufficient industry knowledge to address customer inquiries.
-Manage and oversee daily administrative operations, including invoicing, work orders, and supplier processes.

-Coordinate and schedule appointments, meetings, and events, focusing on job site meetings for the company owner.
-Prepare and distribute correspondence, memos, and reports as needed.
-Maintain office supplies and equipment inventory.
-Assist in processing payroll and maintaining employee records, including collecting hours for work orders.
-Perform general clerical duties such as filing, photocopying, and data entry.
-Communicate with clients, vendors, and other stakeholders, representing the company professionally.
-Ensure adherence to office policies and procedures.
-Assist in submitting invoices for customers and follow up on payments.

Qualifications
-Minimum of 3 years of relevant administrative experience.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-Strong organizational skills and the ability to multitask effectively.
-Experience with handling invoices and basic budgeting tasks.
-Excellent written and verbal communication skills.
-Familiarity with office equipment and basic troubleshooting.
-Experience in vendor management and negotiation is an asset.
-HVAC industry experience is a significant asset.

Summary
If you meet the qualifications, live near the Markham area, and are excited about contributing to a dynamic team, please submit your resume and the reason why YOU would be a good fit to [email protected] with the subject line - Admin Coordinator Markham.
We look forward to reviewing your application!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process. show more

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Job tags

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Salary

$23 - $25 per hour