Location
Mississauga, ON | Canada
Job description
Job Description
Reporting to the Analyst Maintenance Services, provides a variety of administrative services requiring knowledge of the Corporation’s Fleet Management Procedures as well as legislative requirements pertaining to the appropriate Ministry of Transport licensing requirements. Prepares a variety of both canned and custom Fleet Management reports requiring skills in Excel, Access and Lotus in order to create databases and develop standalone custom reports.
Job Responsibilities
Below are the main job requirements and responsibilities for the Clerk, Fleet Management.
- Prepares and inputs data in both automated information systems and stand-alone custom databases, produces canned reports as well as develops standalone reports, and verifies accuracy of information reports for use by other divisions such as Delivery Services, City Services, Urban Services and Fleet Management.
- Administers contracts and processes invoices for vehicle maintenance and fuel contracts to capture vehicle maintenance costs of Fleet Management. Prepares journal vouchers on a monthly basis.
- Validates General Ledger and other accounting reports and assists the Fleet Management Centre supervisor in the preparation of budgets, outlooks and variance analyses.
- Orders new and spare credit cards for the purchase of fuel for all vehicles and maintains up to date information on all credit cards both in service and out-service. Purchases registration for all vehicles in region. Responsible for transfers of ownership from leases being bought out.
- Produce monthly individual garage budget variance reports for management teams. Maintains files on contracted work and parts purchase for warranty tracking purposes. This requires a working understanding about vehicle repair costs and part costs in order to control expenditures in small sites.
Job Responsibilities (continued)
- Maintains up-to-date information for Fleet Management personnel administrative documents such as application for leave, employee requests for disbursement, employee personal files.
- Maintains records of vehicle operators and their qualifications, and also maintains schedule of courses and drivers requiring and receiving training.
- Exchanges information on a regular basis with the Ministry of Transport regarding vehicle licenses, air care programs, vehicle parking tickets etc.
- Gathers relevant information from different offices, enter information and prepare accident reports and the calculation of accident statistics.
- Provides administrative services for the division such as telephone answering, typing, ordering supplies and on-the-job training on procedures to co-workers.
Qualifications
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required AND
- Completion of post-secondary (College/University) course(s) in a related field is required.
Experience
- 1-3 years of related work experience is required.
Other Candidate Requirements
Other Information
For candidates who do not possess the selection standards prescribed, an equivalent combination of education, training and related work experience may be considered.
Successful candidate will be expected to report onsite for this role.
Essential Requirements
Knowledge:
- Working knowledge of Microsoft Office (i.e., understand the major features of each software application)
- Working knowledge or experience with SAP and Maximo an asset (i.e., understand the major features and basic use of each software application)
- Project Scheduling and Change Management methods
- Database development (Excel & MS Access)
Skills and Abilities:
- Administrative work experience in the Motive Power and Transportation field experience is an asset
- Analyzing data, preparing cost/benefit analysis, evaluating system proposals, and testing designs would be an asset.
Personal Suitability:
- Effective interpersonal skills
- Adapts well to changes
- Collaborative
- Initiative, reliability
Job tags
Salary
$42.89k per year
