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Location

Toronto, ON | Canada

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Job description

Job ID: 45050 Job Category: Administrative Division & Section: Toronto Water, TW Wastewater Treatment Work Location: Various, please see below Job Type & Duration: Full-time, Permanent Vacancies Hourly Rate and Wage Grade: $37.11 - $40.65, Wage Grade 10 Shift Information: Monday to Friday, 35 hours per week Affiliation: L79 Full-time Number of Positions Open: 2 Posting Period: 28-Feb-2024 to 13-Mar-2024 Work Locations:

• 2701 Queen St E, Toronto, M4E 1J1 - Harris Water Treatment Plant

• 51 Beechgrove Dr, Toronto, M1E 3Z3 - Highland Creek Treatment Plant

Major Responsibilities:

• Performs specialized administrative tasks, including preparation, investigation, research, review, reconciliation, control and coordination of various documentation and processes including the bidding processes, and analyzing requests for information required
• Ensures and checks the preparation and processing of documents in accordance with appropriate policies and legislation
• Ensures service delivery of the unit and monitors/controls unit work standards. Reviews processes/work for accuracy, prior to authorizing
• Assists with administration of recruitment and complement management
• Identifies and recommends modifications and oversees implementation of changes and assists with operational programs/functions
• Administers, prepares, processes and composes documents, statistical summaries and reports
• Interprets and applies regulations and practices. Prepares calculations pertaining to operating budgets and actual. Compiles data for use in forecasting and budgeting
• Provides information and guidance to divisional staff, Councillors, the public, agencies, other levels of government etc., orally or in writing
• Provides work direction, coordination, training and guidance to assigned staff
• Operates computers utilizing and manipulating a variety of software packages. Prepares and/or presents presentation materials
• Coordinates and/or attends multiple staff meetings as an active participant, taking and distributing meeting minutes in a timely manner
• Maintains facility records related to budget administration, purchase orders and data entry materials
• Investigates and analyzes problems associated with accounts, purchasing etc., and takes corrective action
• Administers Time and Attendance system
• Participates with the Facility Management Team to monitor and review administrative procedures with the view to effecting improvements, where necessary
• Utilizes customer service skills to effectively respond to Water Supply inquiries and service requests by phone or in writing
• Represents the unit on various committees which may include organizing, scheduling meetings / visits and recording / maintaining data
• Maintains, labels and updates data
• Coordinates / schedules ergonomic assessments and data
• Supports the attendance management program by tracking vacation, sick time, and overtime in SAP and extracting reports from corporate Document Direct Software
• Maintains an awareness of and adheres to current related government legislation such as the Occupational Health and Safety, Safe Drinking Water Act, etc.

Key Qualification:

• Extensive administrative/clerical experience at a senior level with experience related to the actual major responsibilities of the position.

• Extensive experience with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel); and various database systems software such as SAP Financial and Payroll Systems, Outlook, Content Server, FPARS and Enterprise Learning Initiative (ELI) or equivalent.

• Experience formatting complex reports including reviewing, compiling, analyzing and reporting

• Experience in development of budgets and providing administrative support with complement management

You must also have:

• Good knowledge of corporate, departmental regulations and relevant corporate and divisional policies, procedures and guidelines as they relate to actual job duties.
• Working knowledge of WMS & PAIRS, including preparation of correspondence, formatting of reports and presentation of material extracted from WMS & PAIRS is an asset.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and management staff.
• Ability to prioritize work schedules, handle multiple projects and complete assigned duties within deadlines.
• Highly developed interpersonal skills with the ability to communicate effectively, both orally and in writing and maintain effective working relationships with all levels of staff and the public.
• Advanced knowledge of financial and internal controls.
• Ability to work independently in a customer service focused environment. Must be regularly able to report to various locations throughout the city. Must be able to work in an industrial setting, including construction sites.
• Familiarity with related government legislation such as the Occupational Health and Safety, Safe Drinking Water Act, etc.
• Knowledge of human resources policies and procedures i.e. alternate rates, terminations, increments, etc. and of Local 79 and 416 Collective Agreements.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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Job tags

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Salary