Location
Toronto, ON | Canada
Job description
Are you looking for a Full - Time Permanent Opportunity to showcase your fantastic skills as
an Operations Coordinator?
Our client is seeking qualified applicants for the position of Operations Coordinator to support the CEO. You will be part of a group of dedicated, hard-working people who are committed to heightening individual and collective capabilities to elevate the client experience.
You will manage the CEO’s client projects in the role of Project/Account Manager, and you will work directly with C-suite clients and their teams. If you are a leader and a true team player with an entrepreneurial nature and are excited about working for a small, profitable professional services organization, this could be the job for you.
What we offer:
- Salary: $55000-65000
- Work Location: Toronto, ONT
- Hours of Work: 8:30am to 5pm
- Full Time, Permanent with benefits.
What you do:
- Manage the CEO’s schedule, with the objective of maximizing their productivity and building strong relationships with clients.
- Manage CEO’s individual client work including budget and proposal support, from inception to close.
- Supports Impact Project/Account Managers to set up projects in project management system.
- Creates new/modifies existing project management reports.
- Supports project delivery, including building engaging PowerPoint decks, creating status reports, and helping to organize project launches.
- Assists in developing new business by arranging client meetings, developing project budgets, proposals, Statements of Work, and setting projects up in the project management system (Mavenlink)
- Produces and analyses monthly Key Performance Indicators (KPIs), such as sales and utilization reports.
- With direction, prepares government compliance reporting and remittances (e.g. quarterly WSIB reports, annual EHT return, quarterly HST)
- With oversight, processes subcontractor payroll (review invoices, create payment summary, enter payments into payroll system)
- Supports accounts receivable by creating invoices in QuickBooks.
- Sends invoice reminders to clients and escalates old invoice/payment issues.
- Processes payments to vendors
- Ensures a clean and tidy office space.
- Provides general administrative support as needed (e.g. distributing incoming mail, booking travel, ordering office supplies, updating business contacts for marketing purposes, scheduling internal meetings)
- Supports administrative onboarding of new employees and subcontractors.
- Maintains subcontractor coach roster.
- Coordinates quarterly home team coach review sessions.
- Coordinates coach connect sessions.
- Ensuring bi-weekly coach communication
Who are you:
- University degree in Arts or Business
- At least three years of business experience, ideally in professional services and/or Human Resources.
- Excellent English communication skills (in person, by phone, through email, and formal writing skills)
- Experience managing projects at an intermediate level.
- Experience using project management software and MS Teams, coupled with the interest and curiosity to get more from them to optimize project management.
- Skilled in creating visually engaging and effective presentation material.
- In-depth understanding of MS Office suite and aptitude for learning and mastering innovative technology
- Client relationship management skills
- Human Resource or Organizational Development background is an asset.
- Bilingual in French/English is an asset.
Apply now—we look forward to meeting you!
Drake International is an equal opportunity employer. We are committed to championing accessibility, inclusivity, and diversity in the workplace. Accommodation is available on request at all stages of the hiring process.
Since 1951, Drake International continues to be a global leader in flexible and permanent staffing: we help people find the right role at any stage of their career—in Canada, and around the world. We work directly with employers to bring you the best opportunities, with no cost to you.
#INDTDPerm
Are you looking for a
Full - Time Permanent Opportunity to showcase your fantastic skills as
an Operations Coordinator?
Our client is seeking qualified applicants for the position of
Operations Coordinator to support the CEO. You will be part of a group of dedicated, hard-working people who are committed to heightening individual and collective capabilities to elevate the client experience.
You will manage the CEO’s client projects in the role of Project/Account Manager, and you will work directly with C-suite clients and their teams. If you are a leader and a true team player with an entrepreneurial nature and are excited about working for a small, profitable professional services organization, this could be the job for you.
What we offer: What you do: Who are you: Apply now—we look forward to meeting you!
Drake International is an equal opportunity employer. We are committed to championing accessibility, inclusivity, and diversity in the workplace. Accommodation is available on request at all stages of the hiring process.
Since 1951, Drake International continues to be a global leader in flexible and permanent staffing: we help people find the right role at any stage of their career—in Canada, and around the world. We work directly with employers to bring you the best opportunities, with no cost to you. #INDTDPerm
Job tags
Salary
