Project Management Assistant
The Garland Company, Inc.
Location
Etobicoke, ON | Canada
Job description
PROJECT MANAGEMENT ASSISTANT
GENERAL SUMMARY OF POSITION:
The position provides high level financial and administrative support to the Project Manager, the Director of Operations and other assigned leadership staff. This position requires a strong understanding of all relevant company operations and handles highly confidential information regularly, which will require the use of discretion and judgment in all interactions. This position will also be responsible for assisting customers and salesmen with all facets of their projects.
CORE & ESSENTIAL FUNCTIONS:
- Provide insight and direction for construction projects for the sales force to ensure job quality until final completion.
- Develop and create job proposals for the sales force.
- Analyze contractor quotes to ensure accuracy and feasibility.
- Create quote breakdowns for subcontractors.
- Evaluate and manage material quantities.
- Ensure appropriate sales tax obligations are being met in the final proposal.
- Ensure that profitability requirements are met for each proposal.
- Ensure that all project needs are met for the sales force, including but not limited to gathering job bids, material quantities, and coordinating deliveries.
- Maintain project database which includes tracking profitability, freight amount, material amount along with start and completion dates.
- Responsible for preparing subcontractor purchase orders for awarded projects.
- Ensure direct and efficient communication with sales representatives and sub-contractors.
- Manage and bill subcontractors for repair invoices when necessary.
- Manage profitability of individual projects.
- Responsible for organizing and updating project files for quoted projects.
- Ensure monthly billings are handled appropriately.
- Help in collection of monthly billings.
- Maintain client databases.
- Responsible for providing administrative support to the Director of Operations; including but not limited to preparing complex and confidential financial, statistical, narrative, and/or other reports, memos, letters, and correspondence
- Maintain current filing and database system and look for ways to continuously improve systems and processes.
- Assist other sales support staff during peak season
- Other duties as assigned.
QUALIFICATIONS:
Possession of a university degree is mandatory - a financial or business discipline is preferred. Three years of expertise in a similar role is required. Demonstrated aptitude for problem-solving; ability to determine solutions, must have effective communication skills and be able to communicate and coordinate with stakeholders on a daily basis. Must be knowledgeable and effectively communicate product details, capabilities, application techniques, approvals, delivery information and competitive information. Must anticipate the needs of senior leaders and is capable of managing multiple tasks at a time. Must be results-orientated and able to work both independently and within a team environment. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software. Must have a valid Canadian passport for international travel as required.
Requirements:
Job tags
Salary
