Project Manager 7161-0811

Location

Orillia, ON | Canada

Job description

HM Note: This hybrid role allows candidates to work remotely and are required to be in the office as required by the manager. This role commences April 1, 2024

Responsibilities:

Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.

Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.

General Skills:

Leads organizational development, strategy development, business planning, and Ministry funding requests.

Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.

Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met

Experience developing and managing project schedules, deliverables, and scope

Ability to promote I&IT project management best practices and adherence to standard methodologies

Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards

Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures

Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.

Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.

Develops complex project budgets based on multiple funding channels and cross ministry dependencies.

Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.

Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.

Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.

Establishes and participates in steering committee and stakeholder forums

Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.

Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.

Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.

Desirable Skills:

Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge

Knowledge and understanding of Information Management principles, concepts, policies and practices

Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards

Ability to make recommendations on the acquisition of software, hardware, and technology resources

Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness

Ability to identify conflict between project and functional areas and develops responses to successfully address conflict

Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas

Skills

Experience and Skill Set Requirements·

Program Design & Management - 30 Points

· 10 plus years skills and experience in project management.

· Experience working with 24X7 public safety organizations.

· Experience with radio technologies would be an asset.

· Skills and experience with meeting facilitation, meeting minute creation, action item tracking & follow-ups.

· Skills and experience working independently and with both the business and technology teams.

· Advanced level of proficiency in MS Project, Word, Excel, PowerPoint, and Visio.

· Skills and experience creating and maintaining project management artefacts such as risk, issue & action logs, briefing notes, status reports, presentations, project communications, and meeting minutes.

· Exceptional facilitation, negotiation, and consultative skills.

· Excellent analytical, problem-solving, and decision-making skills.

· Skills and experience gathering data, performing analysis and building reports to support decision-making on project scope, schedule, cost data.

· Skills and experience reviewing and ensuring submitted documentation is complete and accurate.

· A team player with the ability to coordinate multiple tasks with competing priorities and meet strict deadlines.

· Participate in Knowledge transfer

· Past experience with law enforcement technology projects.

Weighting Criteria:

Project Management and Coordination Skills - 30 Points

• 10+ years of experience with Program/ Project Management.
• Working knowledge of industry standards such as Project Management Institute (PMI).
• Demonstrated management experience in Project Management methodologies, producing documentation, collaterals, and artefacts.
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability.
• Demonstrated leadership experience identifying and evaluating specific issues or risks, providing options analysis and recommending action plans to mitigate the risks.
• Demonstrated experience with project management tools: MS Project, Clarity/Planview or equivalents for standard status reporting.

Technical Experience - 35 Points

• Demonstrated experience or knowledge of the Public Safety Radio Network.
• Demonstrated leadership experience identifying and evaluating specific issues or risks, providing options analysis and recommending action plans to mitigate the risks.
• Exceptional facilitation, negotiation, and consultative skills.
• Demonstrated experience leading a project from market scanning, procurement, planning, implementation to completion.

Analytic and Communication Skills - 20 Points

• Demonstrated experience working with a diverse project team.
• Demonstrated experience preparing and distributing project updates, progress reports to project stakeholder while managing expectations pertaining to scope and timeline constraints.
• Demonstrated experience managing a mix of skilled technical resources necessary to complete project assignments/deliverables, including clarifying roles and responsibilities.
• Demonstrated experience communicating across many functional areas to actively engage project stakeholders and manage expectations with diverse interests, technical and non- technical backgrounds using the appropriate level of political acuity and messaging for the audience.
• Written communication skills to prepare authoritative recommendations, proposals and reports, such as Briefing Notes and executive presentations.
• A team player with a track record for meeting deadlines.
• Strong discipline in resolving resourcing and inter-personal conflicts, ensures knowledge is shared among team members to achieve project objectives Demonstrated experience leading presentations for senior management, stakeholders, and teams.
• Demonstrated experience to act independently and make decisions that achieve optimal results with minimal supervision.

Industry Experience - 15 Points

• Experience with the Ontario Provincial Police and its stakeholders would be an asset.
• Experience managing projects related to 24x7 critical environments and operations.

Job tags

Salary