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Location

Victoria, BC | Canada

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Job description

Randstad Victoria is now looking for an administrative assistant for a six month contract for a client of ours in the financial industry. The is a great opportunity for a dynamic environment. The position would start mid February. If you feel you have the experience please send us your resume and we can chat!

Advantages
• 6 month contract
• Monday to Friday
• $30-35 per hour
• Central location

Responsibilities
•Coordinates, schedules appointments, and arranges itineraries for the SVP
•Monitors board and EMT dates and agendas to ensure participation requirements are met
•Organizes all travel arrangements for the SVP, including booking flights and hotels, arranging peer meetings and agendas and completing expense claims
•Organizes documents for the SVP participation on client boards, and industry associations
•Ensures that operational deadlines are met such as board, EMT, ERMC, and client meetings, along with the maintenance of recurring meetings
•Reconciles own monthly spending/expenses and purchasing card
•Coordinates monthly team meetings, team leadership meetings, and quarterly meetings with other department SVP’s

•Assists Human Resources with the coordination of interviews in SVP’s calendar
•Access to SVP’s Outlook inbox and confidential information, requiring a high-level discretion and confidentiality
•Attend Administrative meetings
•Actively adheres to compliance and risk management policies
•Assists department Administrative Assistant with organizing monthly on-site team building activities and planning of quarterly off-site team building
•Oversees management of SharePoint
•Updates and maintains EA’s administrative procedures

Qualifications
• Minimum of 5 plus years experience working in an office environment
• Advanced knowledge of MS Office suite (namely Word, Outlook, and Excel), including creating
charts/spreadsheets; reporting on extensive amounts of data; and managing multiple calendars
• Excellent typing skills and proficient in Adobe Pro and other common office applications •
Excellent verbal and written communication skills
• A strong work ethic and talent for detailed work
• Ability to manage high volumes of priorities and deadlines.

Summary
If this sounds like you, then please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to [email protected] or [email protected] . All applications are welcome, but only those who meet the requirements will be contacted.

Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process. show more

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Job tags

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Salary