Administrative Assistant

Location

Toronto, ON | Canada

Job description

Job Number: 929141

Category: Administrative and Clerical Support

Positions Available: 1

Years Experience Required: 5

Location: Toronto, Ontario

Posted Date: Feb 22, 2024

EMPLOYMENT OPPORTUNITY
Administrative Assistant
Medical Affairs & Practice Office

Position Description
Reporting to the Assistant Manager, Medical Affairs & Practice Office, you will provide administrative support to ensure the smooth and effective operation of the office. Duties will include supporting the annual physician reappointment process, creating and maintaining the on-site physician call schedules, credentialing and on-boarding new physicians, organizing the medical/dental staff file system and databases, answering physician inquiries, provide assistance to the Medical Staff Association, and supporting the Medical Advisory Committee. Given the nature of this position, the successful candidate will have access to confidential information related to medical/dental staff at CAMH, namely contract letters, correspondence regarding disciplinary issues, physician files, physician compensation reports, and budgetary information. This information may have a wide scope of detail, and you are required to demonstrate utmost confidentiality in all situations. The successful candidate will be required to liaise with other Programs and Departments within CAMH such as Payroll, Accounts Payable/Receivable, IMG, as well as external agencies such as the University of Toronto, CPSO, the Ministry of Health and other regulatory bodies. The candidate will support a workplace that embraces diversity, encourages teamwork, and complies with all applicable and regulatory requirements. This position is currently located at 100 Stokes Street.

Qualifications
The successful candidate is expected to have a post-secondary diploma, with a combination of 3 to 5 years of administrative experience. In this role, you are expected to have excellent multi-tasking skills, and to work efficiently and effectively under minimal supervision. You will possess excellent interpersonal, organizational, problem solving, and client-centered skills. Attention to detail and accuracy is required, particularly while working under high-pressure situations, and dealing with conflicting priorities. Candidates are expected to be well versed in PC skills, namely with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access). Bilingualism (French/English) or proficiency in a second language would be an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This full-time, temporary (12 months) position is NOT part of any bargaining unit.

Salary Range: Competitive salary and benefits package.

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CAMH is a Tobacco-Free Organization.

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