David Joseph & Company
Location
Ottawa, ON | Canada
Job description
Location: Full Time Onsite
Salary: 50K Annually + Performance Bonus
Reporting Line: Reports to the Director of Operations and the Director of Finance
Our client is a leading IT Cyber Solutions integrator located in the National Capital Region. We are looking for a motivated, energetic, personable, and eager Administrative Assistant to join our dynamic team.
As an Administrative Assistant, your primary role will be to support the Sales, Operations and Finance teams by assisting in a variety of tasks such as contracting, procurement, accounting, client and partner liaison, etc.
Key Responsibilities:
Act as a central point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate person or department.
Assist the sales team with registration of deal opportunities and preparation of quotes.
Assist the Director of Finance with basic financial tasks, such as processing invoices and purchase orders, account reconciliations, accounting system conversion support, etc.
Support budgeting and forecasting processes by compiling data and generating reports as needed.
Preparation of various monthly reports (QUR, consumption, etc.)
Work closely with the proposals team to support RFP/RFQ responses.
Coordinate marketing events and workshops with partners and clients. This includes but is not limited to booking venues, coordinating food/refreshments, accommodations for partners/clients, coordinating with AV vendors, etc.
Office coordination with vendors such as building landlord, parking, mail couriers, phone/internet companies, etc.
Maintain accurate records and files, both electronic and hard copy. This includes rotating files after fiscal YE, organizing AR/AP files, coordination of shredding old files, etc.
Oversee office supplies inventory and procurement, ensuring adequate stock levels at all times.
Ensuring boardrooms, kitchen, and lounge areas are clean (filling/emptying dishwasher as needed, wiping down counters, etc.)
Support the Sales and Marketing teams with communication distribution, tracking and creating and sending marketing materials if required.
Other related tasks as required.
Ability to obtain a Canadian Federal Government security clearance – Top Secret Level preferred
Proven experience in an administrative role, preferably in a corporate environment.
Strong organizational skills with the ability to multitask and prioritize workload effectively.
Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
Proficiency in Microsoft Office suite and other relevant software applications.
Attention to detail and accuracy in all tasks.
Ability to maintain confidentiality and handle sensitive information with discretion.
Job tags
Salary
