Admin Assistant B Admin Assistant B

Location

Vancouver, BC | Canada

Job description

Description

Every position contributes to the spiritual and social mission of The Salvation Army. The Admin Assistant position performs receptionist, secretarial, and administrative duties providing support to managers and employees; ensuring the efficient operation of the Ministry Unit.

Hours: 20 per week

KEY RESPONSIBILITIES:

• Drafts and types correspondence (e.g. Letters dealing with administrative issues, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
• Performs general office duties such as answering and screening telephone calls, directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
• Builds and maintains databases (e.g. Employee/volunteer information, contact lists, inventory, etc.);
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations, and certificates subject to supervisory approval
• Process incoming donations according to Salvation Army policies
• Opens and distributes incoming mail; receives parcel(s) and distributes to the appropriate person(s)
• Maintains adequate office supplies and other supplies as needed; may maintain postage meter supply; may arrange for maintenance of office equipment
• Prepares and receives all paperwork for various projects and processes (e.g. community service orders, ministry unit annual reviews)
• Performs other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education/Certifications:

• High school Diploma and a minimum of one year of specialized courses in the field of admin work, human services, and business administration.

Experience:

• One (1) year prior related experience in administrative duties including knowledge of office equipment.

Required Skills/Knowledge:

• Excellent organizational skills
• Experience in office and administration/office equipment-computer, copier/scanner
• Proven proficient use of internet-based software, Microsoft Office, Excel, online search engines, internal data and social media outlets
• Proven active and compassionate listening skills
• Proven problem-solving and conflict management training/skills
• Excellent communication and interpersonal skills
• Obtain clearance from RCMP Enhanced Criminal Record check and clearance from The Salvation Army’s Internal Abuse registry
• Ability to multi-task and work well in a fast-paced environment
• Support for and an understanding of the mission and the purpose of The Salvation Army
• Flexibility in scheduling is required and special event assistance is preferred.

PREFERRED SKILLS/CAPABILITIES:

• Time management, attention to detail, ability to work independently, and supply management.
• Interpersonal skills, ethical and compassionate

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• Completion of our required Health and Safety training

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.

Job tags

Salary