Administrative Assistant/Receptionist

Location

Saint John, NB | Canada

Job description

Established in 1834 in Saint John, N.B. as T. McAvity and Sons, Clow Canada is Saint John's oldest employer. Clow Canada is Canada's only manufacturer of fire hydrants, valves and ancillary products for the waterworks industry in Canada. Clow Canada is wholly owned by McWane Inc., one of the largest manufacturers of fire hydrants, valves and ductile iron pipe in North America. Clow Canada's manufacturing facility is located in Saint John, N.B. with a sales and head office in Hamilton, Ont. and a stocking warehouse in Medicine Hat Alberta.

Clow Canada (Location: Saint John) has an immediate staff opening for the position of:

Administrative Assistant/Receptionist

Position Summary:

Responsible for the receptionist duties and assisting various departments with administrative duties. This position will also provide direct support to the General Manager, Plant Manager, Office Manager, Human Resources and other departments as required.

Duties and Responsibilities:

• Provide Receptionist duties including the answering of calls and greeting of all visitors, contractors etc.
• Various administrative duties including filing, posting memos, support in organizing events, booking hotels, travel arrangements, distribution of incoming mail etc.
• Experience in payroll would be an asset.
• Assist and support in freight tracking.
• Support to purchasing department as required.
• Support production with Inventory updates, inventory adjustments, scrap adjustments and product adjustments.
• Running and closing off of product orders
• Maintain filing systems, accurate records and retention
• Support to Hiring and Orientation of New Employees
• Tracking of employees for long service awards
• Provide backup to Accounts Payable and accounts receivables where necessary
• Managing of petty cash, tracking of cheques etc.
• Responsible for receiving packages and materials
• Support to General Manager, Plant Manager, Office Manager and Human Resources

Education and Skills:

• College Diploma in Office Administration
• Work related office experience (Minimum 3 to 5 years)
• Very organized, able to multi task and high attention to detail.
• Proficient at Microsoft Office (Word, Excel, Power Point).
• Knowledge of MES systems such as Shop Vue, AX, Payworks an asset.
• Excellent Interpersonal Skills and able to work within a team
• Demonstrated drive and initiative
• Good communication skills (i.e verbal and written)
• Must be able to work independently and able to problem solve
• Good data analytical skills
• Must maintain a high degree of confidentiality

If you are interested in working in a fast paced and team orientated work place, please provide your resume by March 15, 2024 by email to: [email protected]

Only those applicants of interest will be contacted.

Job tags

Salary