Construction Operations Coordinator (18 month contract)

Location

Waterloo, ON | Canada

Job description

Role Summary

Company: Activa

Job Title: Construction Operations Coordinator (18 month contract)

Job Type: Full-Time, Contract

Reports To: Vice President, Construction

Location: Waterloo, Ontario

The Construction Operations Coordinator works closely with the Vice President, Construction, Construction Manager and Field Operations Manager from the planning stages of a project through to the completion of the subdivision or site plan agreement. Monitoring of the construction stages, schedule and process, along with providing administrative support to the Construction Management team.

Key Responsibilities

• Monitor site work activities and communicate to site staff.
• Prep agendas and attend various meetings, capturing action items and key decisions.
• Prepare, evaluate policies and procedures.
• Monitor that construction schedules are being updated.
• Communicate new processes to site staff by preparing training/reference documents and communicating them to site.
• Resolve day-to-day problems as they arise, and direct issues to the appropriate departments.
• Assisting Construction Manager and Field Operations Manager with administrative tasks as needed
• Provide administrative support to Vice President, Construction
• Communicate relative changes to schedule, site issues, contract issues etc. that come out of Construction Management meeting to Vice President, Construction
• Uploading Documents to Company ERP.
• Uploading/Maintaining Documents in Sharepoint.
• Manage the setting of and changes to homeowners’ occupancy dates.
• Monitor, report, and follow-up on construction status and site rental equipment.
• Assist in coordinating and scheduling site works activities.
• Assist with site office setup, removal, and maintenance including coordination with other departments.
• Manage trade evaluation forms and compile data for Contracts Manager reference.
• Other duties as assigned.

Requirements

• 3-4 years of Residential Construction experience including Administration experience; Land Development experience an asset
• Post-secondary education in Business Administration
• Advanced in the use of Microsoft Excel, Word and Outlook
• Experience with Sharepoint and ERP systems an asset
• Knowledge of Power BI considered an asset.
• Valid driver’s license

Personal Attributes

• Excellent conceptual organizational, problem solving, planning, coordination and follow up skills.
• Demonstrated ability to work independently and effectively as a team member.
• Task-oriented and a quick learner
• Excellent interpersonal, written and verbal communication skills.
• Ability to meet changing priorities, work to deadlines and make practical decisions.
• Self-motivated and self-directed with the ability to exercise sound judgment and deal with conflict, using tact and discretion.

Job tags

Salary