Monitor the Accounts Payable and received-not-vouchered sub ledgers to ensure that all payables are paid in a timely manner
Follow up with various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors
Review service requests received through the Accounts Payable mailbox ensuring all request are addressed in a timely manner
Review of month-end journal templates prepared by Accounts Payable Administrators
Provide back-up support to the Manager, Accounts Payable and the AP team which will include cash forecast and aging reports, month end closing, daily entries of invoices, cheque runs, processing refunds, supplier statement reconciliations, responding to inquiries/service requests from the business or vendors, and other responsibilities as required
Review of weekly cheque runs ensure payments are within vendor terms and new vendor setup, inclusive of adding suppliers banking information
Aide in reviewing reconciled vendor statements, ensuring completion and accuracy of both vendor and company information for both inventory and non-inventory vendors
Assist with the implementation of new procedures and aid with testing and creating SOP’s as well as assisting or leading new process implementation or changes to existing process
Adhoc reporting as required
About You
5+ years of AP experience
Process improvement experience or implementation experience
Ability to do functions in Excel like Pivot Tables and VLOOKUP's
