Administrative Assistant

Location

Thunder Bay, ON | Canada

Job description

Millwrights Local 1151 in Thunder Bay, ON

Benefits

Pulled from the full job description

• Dental care
• Extended health care
• Paid time off

ADMINISTRATIVE ASSISTANT

• You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive, high-level Member services and administrative support.

QUALIFICATIONS:

• A minimum of 5 years’ relevant employment experience;

• Demonstrated experience and ability to effectively establish priorities and meet deadlines while working in a high-pressure work setting;

• Must have the ability to work independently, set and meet deadlines with minimal supervision;

• Experience working with a variety of computer software applications and advanced word and data base processing skills are essential;

• Dedicated to keeping and maintaining confidentiality;

• Strong attention to detail;

• Flexibility, problem solving skills with good judgement in duties and representing the organization;

• Above average oral and written communication skills in the English language.

ADMINISTRATIVE SKILLS AND EXPERIENCE:

• Performing receptionist duties, including answering phones, taking messages, receiving daily mail, and greeting visitors;

• Secretarial functions including typing, editing, proofreading and formatting documents, letters, emails and general correspondence;

• Maintaining appropriate filing systems;

• Cross‐training on printing and other functions;

• Membership Course Training arrangements

COMMUNICATION AND INTERPERSONAL SKILLS:

• You have demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, managers, suppliers and to provide Member and reception services

• Demonstrated written communication skills to prepare standard correspondence such as letters, memoranda, reports and presentations.

• Respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member;

• Receive, process and distribute incoming mail; review correspondence and refer to appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required;

FINANCIAL SKILLS:

• You have the ability to maintain and monitor the office budget, process invoices and reconcile purchasing card statements and expense claims.

• You have the ability to maintain budget spreadsheets for transfer payment programs, prepare financial letters and budget attachments.

• You have the ability to complete various financial forms and documents.

• Your accounting skills enable you to produce financial reports.

• Receive, deposit and record membership dues and dues forms;

• Work with the per capita databases, including daily deposit, input into the database, daily and monthly balance reconciliation, and support for the annual audit process;

• Bi-Monthly bank deposits

ORGANIZATIONAL, REASONING, PROBLEM-SOLVING AND ANALYTICAL SKILLS:

• You have proven organizational, reasoning, problem-solving and analytical skills to:

• Set priorities, respond to demands and work independently;

• Manage the routing of correspondence packages, coordinate meetings, travel accommodation arrangements;

• Compile information for meetings and presentations;

• Maintain filing systems; and

• Deal with confidential information and determine appropriate release of information.

COMPUTER PROFICIENCY SKILLS:

• You have computer proficiency using standard software (word processing, spreadsheet, database, presentation, e-mail, internet).

• You have the ability to use financial and attendance management systems to produce correspondence and reports to enter and maintain financial and staffing data.

• SAGE50 & Payroll, Adobe, Outlook as well as Microsoft Office Suite

We offer a competitive income and benefits package.

We thank all candidates for their interest; however only those selected for an interview will be contacted .

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Administrative Assistant: 5 years (preferred)
• Bookkeeping: 3 years (preferred)

Ability to Commute:

• Thunder Bay, ON P7A 2L9 (preferred)

Work Location: In person

Application deadline: 2024-03-17
Expected start date: 2024-03-18

Job tags

Salary