Administrative Assistant| TD Station

Location

Saint John, NB | Canada

Job description

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the  way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

More information at  OakViewGroup.com , and follow OVG on  Facebook ,  Instagram ,  Twitter , and  LinkedIn . 

Reporting to the General Manager & Director of Finance, the Administrative Assistant will be responsible for general office duties not limited to, ordering supplies, filing, mail/postage. Role would also be responsible for assisting DOF with; issuing and maintaining records of PO’s, coding and posting invoices, maintaining statements, journaling receipts & deposits. Duties involving the reception desk will also fall under the responsibilities, such as answering phone calls, directing and following up on inquiries. The Administrative Assistant is also responsible for the booking of casual ice rentals and working closely with tenants to book spaces within the arena.

This role will pay an hourly wage of $19.23 to $24.04. 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

job expires 5/31/2024

• Greet clients and visitors with a positive, helpful attitude
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans
• Preparing meeting and training rooms
• Answering phones in a professional manner, and routing calls as necessary
• Assisting colleagues with administrative tasks
• Performing ad-hoc administrative duties
• Answering, forwarding, and screening phone calls
• Sorting and distributing mail
• Provide excellent customer service
• Scheduling appointments
• Booking and invoicing of casual ice rentals

• Minimum 2 (two) years’ experience within a professional office setting

• Consistent, professional dress, and manner
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to contribute positively as part of a team, helping out with various tasks as required

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job tags

Salary

$19.23 - $24.04 per hour