Location
Toronto, ON | Canada
Job description
ADMINISTRATIVE ASSISTANT Aversan Inc. () is a reputable Engineering Company that provides expertise in Systems Integration, Product Design/Development and Software/Product Testing for highly regulated industries including Digital Health, Medical Devices, IT and Aerospace. We are currently seeking a qualified Administrative Assistant to work on leading edge technology products . The successful candidate for this position will be a part of highly motivated and highly technical work environment that feeds off the collective energy of a team-oriented workplace.
Location: Toronto, ON (Hybrid)
RESPONSIBILITIES - Provide day to day administrative support to the respective department/s to ensure effective and smooth operation.
- Responsible for handling tasks including but not limited to calendar & meeting management, event management, travel & expense management, procurement & logistics management including invoicing, data management, office supplies requests, communication, etc.)
- Provide onboarding (new hires) related duties: arranging desk (DOJ), requesting IT equipment & accessories, access to building & other portal access, communicating DOJ, providing admin-level briefing/training (e.g., desk booking tools, dept. repository, key portals, etc.) and providing building familiarization tour and introduction.
- Support client interface management and events such as customer visit and other requirements.
- Perform ad-hoc tasks and special assignments as required.
- Provide additional office management tasks as per floor allocation: overseeing meeting rooms and printing areas, report and communicate issues and assist in resolving issues, etc.
- Provide back-up/delegation support to other admin.
BASIC QUALIFICATIONS - Must have proficiency in MS tools/application.
- Must have atleast 2 years of related experience.
- Strong organizational and communication skills (written and verbal).
- Strong interpersonal skills.
- Attention to detail and ability to handle multiple tasks and work pressure.
- Problem-solving skills for addressing travel-related issues.
- Preferably with friendly and positive personality.
Job tags
Salary
