Administrative Assistant Level 3 & 4

Location

Fredericton, NB | Canada

Job description

Administrative Assistant Level 3 & 4
Executive Council Office
Open Competition
Fredericton

Who we are

We invite you to join the Executive Council Office team!

We are looking for an energetic team player who takes initiative, displays problem-solving and decision-making abilities, who has excellent organizational skills and who is able to maintain a positive, professional attitude in an evolving work environment.

What you will do

The duties and responsibilities, depending on the position, include:

• Preparing, proofreading, formatting, and tracking correspondence
• Coordinating meetings, preparing agendas, and taking minutes
• Providing telephone and receptionist duties
• Screening all incoming calls and forwarding to the appropriate staff as well as answer public inquiries
• Opening, reading, sorting, and distributing incoming and outgoing mail
• Initiating requests for translations using the TRMS system
• Reserving meeting rooms and equipment
• Coordinating travel and accommodation arrangements
• Verifying and assigning financial coding, managing payment of invoices and budget tracking
• Creating and formatting documents at an advanced level
• Performing a wide variety of confidential and delegated duties using considerable independent judgment, initiative, and discretion
• Performing other related duties as required

Work Environment

• Office location: Fredericton, Chancery Place
• Hours of work: Monday to Friday, 8:15-4:30 (in-office)

Who you are

You pride yourself in exceeding client expectations, being flexible and supporting members of your team. You're experienced in providing administrative support and are a team player, working with attention to detail and possessing strong organizational, interpersonal, and communication skills. You're proactive, results-oriented, and self-motivated.

Your attitude, skills and interests are just as important as your area of education. We are looking for diverse backgrounds that bring a combination of the following:

Need to have

Level 3

• A high school diploma or GED supplemented by the successful completion of a one (1) year post-secondary diploma in the secretarial/clerical field or office administration, plus a minimum of 3 years related administrative work experience OR High school diploma or GED plus a minimum of 4 years related administrative work experience.
• Strong experience working with Microsoft Office Suite is required, particularly Excel.
• An equivalent combination of education, training and experience may be considered.
• Some positions require written and spoken competence in English, while others require written and spoken competence in English and French.

Level 4

• A high school diploma or GED supplemented by the successful completion of a one (1) year post-secondary diploma in the secretarial/clerical field or office administration, plus a minimum of 5 years related administrative work experience OR High school diploma or GED plus a minimum of 6 years related administrative work experience.
• Strong experience working with Microsoft Office Suite is required, particularly Excel.
• An equivalent combination of education, training and experience may be considered.
• Some positions require written and spoken competence in English, while others require written and spoken competence in English and French.

Nice to have

Behavioural Competencies : Client service orientation, concern for order, effective interactive communication, results orientation, teamwork and cooperation, and initiative.

Technical Competencies: Ability to use Microsoft Office technology, software and application, records and information management, planning and organizing skills, and written communication.

Wage

$1,625 to $1,971 bi-weekly ASL 3
$1,816 to $2,205 bi-weekly ASL 4

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.

Providing a safe workplace for all. Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

How to apply

We encourage applicants to apply on-line or by e-mail to [email protected] , indicating competition number 10398 and the Administrative Services Level position level. This competition may be used to fill future vacancies at the same level.

This competition will remain open until the positions are filled.

Human Resources Services Phone:
(506) 457-3592

We thank all those who apply however only those selected for further consideration will be contacted.

As per the Civil Service Act, candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

This competition may be used to fill future vacancies at the same level.

We promote a scent-reduced environment.

We are an Equal Opportunity Employer.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!

Job tags

Salary