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Location

Toronto, ON | Canada

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Job description

Executive Assistant

1 York St, Toronto, Ontario | Hybrid - WFH 1 day per week

Who We Are: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

For more information, please visit .

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

The Opportunity:

The Executive Assistant will be responsible for providing administrative support to the Managing Partner, Portfolio Management and Managing Director, Investments as well as the broader Investment Management team. The ideal candidate for this role is highly organized, efficient and is an outstanding communicator with the ability to multitask and adapt as organizational priorities shift.

What You Will Do:

• Maintain and coordinate calendars for two senior executives; schedule meetings and conference calls across global time zones as well as prepare meeting materials and related tasks
• Prepare & consolidate custom PowerPoint client presentations, Excel spreadsheets, Due Diligence / RFI documents (typically in Word or PDF), and other relevant materials for external and internal business meetings
• Act as a key, informed contact for internal and external clients; providing reliable and timely resolution to inquiries including while managers are travelling
• Assist in the organization of various investment brochures, memorandums and reports, researching background information and gathering it from appropriate sources
• Track and support miscellaneous client-oriented tasks and action items for senior managers (internal and external action items, updating contacts, tracking meetings and status of materials to ensure client receives all materials in advance)
• Track and process departmental invoices, expense reports, corporate Visa reports, and benefit claims.
• Organize and manage travel arrangements and expenses
• Plan and coordinate events and/or larger meetings; organizing the layout of rooms, seating arrangements, catering and invites, etc.
• Take minutes at various investment committee meetings or other meetings, as assigned
• Other duties as assigned

Who You Are:

• You bring 3-5 years’ (or more) of related Administrative & Executive Support experience, working in a fast-paced environment
• You have advanced computer skills in Microsoft Office (Outlook, Word, Excel & PowerPoint), Salesforce and Adobe experience is considered a strong asset
• You possess excellent presentation skills and have the ability to craft professional PowerPoint presentations or short notes/memos to clients on demand
• You communicate effectively, are able to develop and sustain cooperative working relationships including with senior managers that have significant travel requirements; act as a team player, are professional and service oriented.
• You have demonstrated your ability to allocate your time effectively, manage tight deadlines; handle multiple demands and competing priorities at work
• You use initiative and self-managing skills to work independently and respond effectively to issues that arise

We thank all applicants for their interest in employment with BentallGreenOak (Canada) LP, however only those selected for an interview will be contacted.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities.

BGO is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. We can support any accommodation, please email us at [email protected] and include: Job posting number, your name and your preferred method of contact.

Requirements:

• Work Permit

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Job tags

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Salary