Executive Assistant, Power
Location
Thornhill, ON | Canada
Job description
The Opportunity:
WSP is currently seeking an Executive Assistant to support the Power business. Reporting to the Power Vice-President, this position will be responsible for providing a high level of support to the leadership team, while maintaining company-wide best practices in responding to inquiries, developing and maintaining excellent relations with all employees, and embodying the values and guiding principles of WSP.
As an integral member of the leadership team, the candidate will be responsible for operations, administration and business support and will work on some exciting initiatives both locally and nationally. Their contribution will be vital to the continued success of the team. To succeed in this role, we are looking for an individual who is proactive, a highly organized planner with strong coordination and communication skills.
Why choose WSP?
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
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WeAre WSP What you can expect to do here:
EXECUTIVE ADMINISTRATION - Assist the Vice-President with their daily activities as required;
- Manage the calendar and schedule internal and external meetings and conference calls, including room arrangements, catering, audio-visual, etc.;
- Oversee/Coordinate follow up on operational priorities
- Arrange and coordinate leadership and in-person meetings;
- Arrange travel and accommodation through corporate travel provider;
- Submit expenses and timesheets;
- Coordinate the Vice-President's national communications and distribute accordingly;
- Maintain meeting minutes and distribute accordingly;
- Registration to industry events and organise internal social functions as required;
- Reviewing documents and signing on behalf of the Vice-President;
- Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
- Other duties as assigned/required.
BUSINESS SUPPORT - Assist the Vice-President in achieving their annual objectives;
- Support the Vice-President with the annual action plan, including assisting the team in clearly establishing goals and following up on advancement progress;
- Coordinate and lead various strategic initiatives (e.g., employee engagement);
- Attend leadership meetings and follow up on actions assigned;
- Support the Vice-President with the tracking the progress of initiatives;
- Implement new tools and ensure the business makes use of them;
- Prepare business overview and client presentations;
- Liaise with corporate departments on various initiatives, Marketing, HR;
What you can expect to do here:
- Post-secondary diploma in business administration or a related discipline preferable;
- 10+ years of professional experience in a corporate setting;
- 5+ years' experience supporting a corporate executive;
- Advanced proficiency in Microsoft Office and Outlook management skills;
- Ability to multitask, prioritize and effectively meet deadlines;
- Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
- Strong organizational skills with demonstrated ability to work with minimal supervision;
- Exercise mature judgment and discretion in handling confidential and sensitive information and situations;
- Self-starter and resourceful;
- Embodies and aligned with the values and guiding principles of WSP;
- Fluency in both English and French is an asset;
- Experience coordinating projects, proposals, is an asset;
- Familiarity with SharePoint and ERP an asset;
- Occasional travel may be required.
WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At
WSP :
- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
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