Location
Calgary, AB | Canada
Job description
About the Role:
The successful cand idate will support a small private oil and gas company and family office by providing excellent administrative support to two principals. This individual will manage personal and professional needs including scheduling and travel arrangements, managing finances, implementing and maintaining organizational systems, and coordinating with external service providers. The successful candidate will be a proactive, resourceful self-starter who thrives in a dynamic role with a variety of tasks and responsibilities, and enjoys problem-solving and coming up with new ideas and creative solutions. This is a multi-dimensional role with room for growth and opportunities to learn about business, entrepreneurship, communications, finance, and oil and gas.
This Executive Assistant - Private Oil & Gas Company and Family Office role is anticipated to require full time hours (approximately 40 hours per week), with flexibility provided as needed. This role consists of both remote and in-office hours (in a downtown office located in Eau Claire).
Responsibilities:
- Act as the liaison between the principals and a team of external service providers including lawyers, bankers, accountants, investment advisors, travel agents, and property service providers
- Manage personal and professional schedules and travel arrangements
- Maintain financial record-keeping systems tracking budgets, cash flow, net worth, investment portfolios, invoices/transactions, etc.
- Manage personal and professional bank accounts, invoices, payment of bills, etc.
- Maintain organizational systems tracking financial and legal documents, tax and investment information, correspondence, transactions, etc.
- Work with lawyers and accountants on wealth planning, personal and business tax returns, record keeping, banking updates, etc.
- Conduct research and create summaries to support business decisions
- Coordinate cash calls, distributions, and new investments
- Manage community commitments and philanthropic giving
- Assist with planning and execution of special events as required, including fundraisers, business functions, family events, etc.
Qualifications:
- Minimum of 2 years in a professional role delivering exceptional results in an administrative, communications, operations, or event coordination position
- Strong written and oral communicator with excellent interpersonal skills
- Proven capability to maintain strict confidentiality, discretion, and professionalism
- Excellent organization skills, time management, attention to detail, and ability to manage multiple tasks at the same time with minimal direction
- Calm demeanor, adaptable, and comfortable with ambiguity
- Proficiency with Microsoft Office suite, Gmail, Zoom, Teams, Apple calendar and devices
- A keen interest in business is a strong asset
How to Apply:
Please submit a cover letter and resume via LinkedIn by March 15, 2024.
Requirements:
Job tags
Salary
