Scheduler

Location

Calgary, AB | Canada

Job description

POSITION SUMMARY:

Reporting to the Site Director in the absence of the Admin Manager– The Scheduler will provide confidential administrative support to the Site Director and other members of the management team. Central responsibilities include Scheduling, Payroll, and HR support (new hires, etc.). This position will be cross trained for coverage when needed as well as provide Reception coverage if required. An ability to communicate effectively with staff, residents and their families is essential.
This position

This position is a Full Time Temporary contract until May 2025 OR Until Incumbent returns

There are many reasons why you will want to bring your talent to our team:

• Competitive Compensation. Our Total Rewards package includes a competitive salary, group benefits, RRSP pension, and exclusive perks/discounts available only to SE Health staff
• Develop yourself with SE. We have education bursaries, Tuition Assistance Programs, continuing education, training, and professional development to support your life-long learning
• Grow your career. SE health is a large national organization with diverse healthcare business lines. You’ll have an opportunity – and will be supported – to do different types of patient-facing nursing roles in different locations if that is what you’re interested in

RESPONSIBILITIES:

Include but not limited to;

Scheduling:

• Collaborate with department managers to cover day to day staffing, long range staffing and planned vacancies.
• Post schedule/maintain posted schedules
• Oversee and participate in advance and last-minute scheduling including inputting all changes to schedules and absence-call information into scheduling software to keep staffing reports up to date (i.e. short calls; due to sick calls, vacations, LOAs etc.
• Oversee and participate in creation and publication of master rotation and 24-hour schedules
• Maintain updated Seniority list with staff telephone numbers
• Other duties as assigned

Financial Management:

• Perform a variety of duties such as preparation of financial reports, coding all accounts payable invoices, and monthly bank reconciliations. Site Director to authorize all invoices prior to submission to head office.
• Process deposits and complete weekly bank runs.
• Participate in maintaining the resident Comfort Accounts by performing duties such as receiving requests, recording transactions, maintaining ledger accounts, advising resident/families when additional funds are required and reconcile the Comfort Accounts monthly.

Administration:

• Design and maintain records, files, and distribution systems for correspondence, reports, and minutes within the administration area.
• Responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization if applicable
• Maintains strict confidentiality with respect to financial data and resident/tenant information.
• Other duties as assigned.

Requirements:

• Grade 12 required, plus successful completion of a certificate or diploma in a related field from a college or technical school, preferred.
• Minimum of two to three years recent related experience.
• Experience in a unionized environment
• Scheduling experience a must
• Proficient in the use of varied word processing and spreadsheet software packages. Proficient on Excel and Outlook.
• All successful applicants must pass the Vulnerable Sector and Criminal Record Check applicable to Provincial guidelines.

SKILLS AND ABILITIES:

• Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
• Ability to process a high-volume of data accurately and multi-task efficiently in a high paced environment.
• Ability to be trained and follow legal confidentiality requirements
• Ability to work effectively with multiple critical timelines.
• Demonstration of strong problem solving and customer service skills. Demonstrates responsiveness, flexibility and efficiency in a dynamic environment.
• Ability to read, write, and speak English proficiently and understand verbal and written instructions.

About SE Health

At SE, we love what we do. Every day, we bring hope and happiness to clients, homes, and communities across Canada. We treat each person with dignity and love, like our own family; we build empathy; and we do the right thing. We are always inspired to make a difference. As a not-for-profit social enterprise, we share knowledge, provide the best care, and help each client to realize their most meaningful goals for health and wellbeing. We are an inclusive workplace offering competitive pay, benefits, pension, and work life balance. We’re a great place to work, and we hope you’ll join our team.

In the interest of the health and safety of our patients/clients, employees, and greater good of public health, SE Health requires those that wish to work for this organization to be fully vaccinated against COVID-19. Fully vaccinated means a person has received both doses of the COVID-19 vaccine and it has been 14 days since the last dose.

SE Health is committed to the success of all its employees. If you feel you need accommodations because of illness or disability, please do not hesitate to contact the Talent Acquisition team at *******@sehc.com at your earliest convenience

Date Posted- March 1st, 2024

Job tags

Salary