Location
Belleville, ON | Canada
Job description
Spark Power, a trusted partner in energy in North America, is looking for a Project Coordinator to join our Belleville team. The Project Coordinator plays a vital role in our organization by providing support in project setup, dispatching, invoicing, and report reviews. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Project Coordinator collaborates closely with project managers, team members, and external stakeholders to ensure the smooth execution of projects and the timely completion of deliverables.
Here's what you will do as an Project Coordinator at Spark Power:
Project Setup:
- Assist in the setup and initiation of new projects by collecting and organizing all necessary documentation and information.
- Collaborate with project managers to define project scope, objectives, and deliverables, and create detailed project plans.
- Coordinate with cross-functional teams to allocate resources and establish project timelines.
Dispatching
- Schedule and coordinate project tasks, assignments, and workflows based on project requirements and resource availability.
- Communicate task assignments and project updates to team members, ensuring clarity and understanding of responsibilities.
- Monitor project progress, identify any delays or potential issues, and promptly notify relevant stakeholders.
Invoicing
- Generate accurate and timely invoices for completed projects, following established billing procedures and guidelines.
- Review project contracts, agreements, and purchase orders to ensure accurate invoicing and billing information.
- Collaborate with the finance department to resolve any invoicing discrepancies, questions, or issues.
Report Reviews
- Track field service reports and help ensure that report submissions are done on time.
- Review and edit reports for accuracy and clarity, including grammar and technical details.
- Relay any recommendations or outstanding corrective maintenance items the Project or Asset Manager responsible.
- Make suggestions to technicians and Project or Asset Manager if reporting does not meet company standards.
Communication and Collaboration
- Serve as a central point of contact for project-related inquiries, providing timely and accurate information to internal and external stakeholders.
- Foster effective communication and collaboration among project teams, ensuring all parties are well-informed and aligned.
- Participate in project meetings, record minutes, and distribute meeting summaries, action items, and follow-ups as required.
- Documentation and Reporting:
- Maintain comprehensive project documentation, including project plans, task lists, progress reports, and other relevant records.
- Prepare regular reports and updates on project status, milestones achieved, and potential risks or concerns. Conduct data analysis to identify trends, areas for improvement, and recommend solutions to enhance project efficiency.
Here are some of the perks Spark employees enjoy
- Diverse and exciting industrial, commercial and institutional customer base
- Competitive wages
- Profit Sharing
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training certifications
- Career advancement opportunities
…much more
Do you have the Spark? Here's what we are looking for:
- At least 2 -year experience in a purchase and/or project coordination capacity.
- Highly organized, keen attention to detail, able to multi-task, meet deadlines, and work independently.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook Calendar)
- Adaptive, quick learner, exceptional organization and reporting skills with the ability to have attention to detail while multi-tasking
- Flexibility to take on other duties or tasks as needed
- Ability to meet strict deadlines
- Liaise with internal and external customers and suppliers professionally
- Highly accurate with strong numeracy skills
Who is Spark?
Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers' Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers' operations up and running today and better equipped for tomorrow.
Spark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
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