Manager of Procurement, Inventory and Contracts

Location

Waterloo, ON | Canada

Job description

CarePartners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing clinics. CarePartners is proud of its commitment to quality, relentlessly seeking to improve the patient and caregiver experience, promoting a healthy and resilient workplace culture, and contributing to a sustainable healthcare system in Ontario.

We continuously innovate to meet patient needs with specialized (award-winning) care programs and technology, including virtual care and Artificial Intelligence (AI).

We offer a competitive compensation program, tuition assistance, on-site training and professional development and a comprehensive benefits package. Come see how community health care can fit your lifestyle and career goals!

We are currently looking for someone to join our team in the role of Manager of Procurement, Inventory and Contracts. This position is based out of our Waterloo, ON corporate office, with hybrid working options available.

Reporting to the Director of Finance – Systems, Controls and Procurement, the Manager of Procurement, Inventory and Contracts is responsible for the tactical procurement of supplies, equipment, and services to be used by the Company. This is a newly created position within the organization and the manager shall help establish a central-led approach to procurement based on collaboration with stakeholders ensuring value add and efficiencies. The incumbent will utilize expert knowledge and experience to purchase goods and services that meet quality requirements and specifications at the most favourable price for the company, while simultaneously building and maintaining strategic relationships with key suppliers.

Additional responsibilities include contract administration and negotiation, implementation of purchasing and inventory policies and their respective systems to ensure the availability of all necessary materials and adequate stock levels are maintained. They will ensure that processes and procedures, related to procurement, inventory and contract management, are adhered to by all. This role will also be responsible for assisting in resolving issues related to procurement and contract management.

• Competitive salary, comprehensive health and dental benefits
• Other employment perks such as Employee Assistance Program, Perkopolis, Rewards Points
• Inspiring leadership and opportunities for professional growth
• Rewarding and meaningful work in healthcare

Procurement

• Assist in developing the strategic plan for centralized purchasing/procurement of materials, equipment and services required for operations, projects, and capital investments.
• Assist in developing both vendor and new product qualification policies and processes.
• Identify, research and resolve problems relating to purchasing issues.
• Identify opportunities for cost reduction and process optimization as related to procurement and inventory practices.
• Support requests for equipment, supplies and services from internal and external stakeholders to acquire high quality products and services at lower costs.
• Support company budget to assure financial goals and objectives are met by monitoring and negotiating purchasing contracts and expenses.
• Ensure effective procurement activities to meet the requirements and needs of all company internal customers.
• Support ERP system implementation and testing for Procure to Pay cycle.

Inventory Control

• Help establish inventory min / max and EOQ metrics and ensure appropriate levels of inventory are available to meet client contractual agreements.
• Verify inventory is handled and stored in accordance with IPAC and other regulatory standards.
• Monitor inventory turnover and ensure FIFO practices are being followed.
• Coordinate periodic physical inventory counts across the organization.

Contracts

• Coordinate the creation, execution, analysis and negotiation of contracts to maximize Care Partners’ financial and operational performance.
• Assist with administration and management of all Care Partners contracts with customers, vendors and business partners.
• Negotiate contract terms and conditions, documenting any agreed changes and/or amendments.
• Build and maintain positive relationship with customers, vendors and business partners.
• Monitor all organizational contract renewal dates and prepare for their replacement or renewal.
• Assess and evaluate the risks associated with new and existing contracts.
• Research and recommend best practices and contract process improvements.
• Resolve and/or assist in resolving, contract issues as they arise.

General

• Assist in process mapping, facilitating training and adoption of new systems and processes across the organization.
• Serve as a role model in the areas of leadership, teamwork, customer focus, continuous improvement, safety and environmental stewardship.
• Maintain a high code of ethics and conduct.
• Help ensure all employees are aware of and comply with changes in company policies and procedures.
• Other duties shall be assigned as required.

• Bachelor's Degree in Business, Finance, Supply Chain Management or equivalent.
• 3 -7 years' progressive experience in a purchasing/procurement and inventory management role.
• Exceptional oral and written communication skills to communicate effectively with all levels within the organization and with external stakeholders.
• A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
• Ability to interpret, write and negotiate contractual agreements
• Familiarity with supply chain management (SCM), enterprise resource planning (ERP), and/or material requirements planning (MRP) software.
• Knowledge of inventory control procedures.
• Experience working in the health care sector would be an asset.
• Mathematical skills with ability to calculate figures and amounts such as discounts, percentages and averages required.
• Able to work efficiently as a part of a team as well as independently.
• Willingness to assist in other activities when circumstances arise with a result minded focus.
• Proficient with Microsoft Office 365, SharePoint, Teams

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009 .

CarePartners welcomes and encourages applicants from people with disabilities, accommodations are available on request for candidates taking part in all aspects of the hiring process.

Job tags

Salary