Procurement Specialist

Location

Toronto, ON | Canada

Job description

Accountability

• Reporting to the Manager of Procurement, the Procurement Specialist is responsible for administration of procure to pay activities under assigned scopes. During the project mobilization phase, this role will demand a strong emphasis on sourcing of both indirect and direct service categories.
• The successful candidate will further support in the development of strategic initiatives. This role provides the right candidate an opportunity to join the Project in its early stages, and to have direct and meaningful impact on the Procurement program.

Responsibility

Planning

• Establish a forecast of procurement activities, working closely with business units to define requirements during the mobilization period. Ensure adherence to agreed schedule to enable project readiness.

Sourcing

• Maintain accountability for assigned tenders from initiation to award, ensuring adherence to OOI’s procurement practices.
• Support stakeholders to clearly define requirements and develop appropriate sourcing strategies.
• Conduct vendor pre-qualification to mitigate risk in the vendor base.
• Support stakeholders in selection of preferred proponents.

Contract Negotiation

• Lead contract negotiation efforts, including but not limited to: development of negotiation plan, moderation, legal consultation, drafting, executive briefing.

Order Management

• Issue Purchase/Task Orders; track compliance and work closely with the Finance team to oversee spend. Ensure renewals or extensions are initiated with appropriate lead time.

Vendor Management

• As a new organization, build OOI’s prospective and approved vendor base. Develop collaborative relationships with assigned vendors with a focus on partnership and mutual success.

Client Engagement

• Work closely with the Client to manage required approvals.

Data Management

• Maintain detailed records across all procurement activities to support an ‘open-book’ policy; ensure compliance with processes and support Project reporting requirements.

System Implementation

• Support implementation and refinement of ERP system (Oracle).

Governance

• Support the development and implementation of core processes, systems and KPIs across the procurement function and in ensuring that authorization is within permitted delegated authority

Other Activities

• Support the Procurement, and broader Commercial area as needed, particularly during the mobilization period. Collaborate with procurement colleagues in other Project segments to provide best value to the Client.

Experience

• Minimum of 5 years of experience, with broad exposure across the Procure-to-Pay function.
• 3 years of experience with railway operations & maintenance activities and/or major infrastructure or transport projects an asset.
• Experience working in P3 project structures an asset.
• Thorough knowledge of procurement and contracting best practices.
• Experience working with varying contract types including Framework Agreements/MSAs.
• A sound understanding of contractual obligations and liabilities.
• Experience leading negotiations on behalf of the organization, prioritizing risk management and value for money.
• Experience in the administration of supplier management programs.
• Prior experience defining KPIs and leveraging appropriate data sources to produce meaningful outputs an asset.
• Experience working with Oracle or other similar ERP system.
• Ability to manage multiple competing priorities.
• A proven track record of delivering high customer quality & satisfaction.
• A proactive approach, with bias for action.
• Solution focused.
• Organized and details oriented.
• Collaborative and flexible.

Education

• Business, Financial, Legal, Engineering, IT degree or equivalent.

Job tags

Salary