Case Support Co-ordinator

Location

Waterloo, ON | Canada

Job description

Term: 18 Months

The Case Support Co-ordinator is accountable to the Manager, Case Support for the investigation and administration of complex and critical student cases in residence. They ensure that the safety of the residence community is maintained through the effective and efficient coordination of both on and off campus resources necessary to provide crisis support and to diffuse critical emergencies. They ensure that judicial decision making of the highest ethical quality is performed in situations requiring due process. They are knowledgeable about student development theory and advocate for the importance of a holistic student experience where both inside and outside the classroom experiences work together to shape student learning in postsecondary education. The Case Support Co-ordinator functions as a member of the Residence Life Management Team, providing advice to the Residence Life Management Team as needed and participating in the after-hours Manager On-Call rotation.

The Case Support Co-ordinator(s) are part of an interdependent and collaborative team committed to integrating the student voice and connecting research and evaluation to our practice in order to continuously build on our understanding of our students' wants and needs and on our knowledge of how living environments contribute to student success. Our curricular approach facilitates the design and delivery of experiences and services so that students achieve priority developmental and educational outcomes.

Case Management

• With direction from the Manager provide administrative support to the Residence Life Management Team for critical and complex cases in residence by coordinating the holistic review and exchange of sensitive information; this includes meeting with the respondent, the complainant, witnesses, and any member of the University community with particular knowledge of the alleged incident
• Maintain confidential case records using online reporting systems
• Be the primary contact for university personnel regarding the complex and critical cases they are coordinating. Alert the Manager, Residence Life and the Assistant Director, Student Development and Residence Experience of emergent issues and mobilize Residence Life on-call support as needed

Development and Application of Policies and Procedures

• Initiate and/or continue to apply internal Housing polices/procedures related to student wellness and community standards, including return from hospital protocol, emergency relocation procedure, wellness checks, behaviour contract meetings, etc.
• Educate staff and student-staff about residence policies and internal judicial processes. Be knowledgeable about residence policies and internal judicial processes. Be knowledgeable about campus policies (i.e. Policy 33, 34, 42 and 71) and federal/provincial legislation (i.e. Canadian Human Rights Act) and be able to identify when a residence student’s behavior intersects these policies and may require a coordinated campus response

Liaise with Internal and External Stakeholders

• Liaise with campus colleagues including, but not limited to, Campus Wellness, Special Constable Services, the Faculties, and the Office of Human Rights, Equity and Inclusion to determine student needs and to coordinate interdepartmental efforts of student support
• Support departmental priorities and objectives; participate in and manage projects as needed. Regularly review Residence Life’s crisis management response strategy, behaviour management techniques, staff training model, judiciary processes, and transformational learning framework. Submit recommendations for strategy and protocol enhancement to the Manager, Residence Life and Assistant Director, Student Development and Residence Experience for action based on findings
• Lead professional staff and student-staff training that pertains to crisis management and policy enforcement. Maintain an awareness of campus trends in student conduct issues, violations, case statistics as well as developments in behavioural management techniques across the student affairs field. Adapt training to suit these shifting priorities
• Participate in campus and community activities related to student wellness and community standards

Advising and Coaching

• Provide advice to the Residence Life Management Team on issues of discipline, policy enforcement and crisis management. Be available during business hours to consult with teammates on ongoing investigations. Advise on available courses of action and level of risk when case management requires staff follow-up, university intervention or the adjudication of consequences
• Serve as an advisor to the Manager, Residence Life, the Assistant Director, Student Development and Residence Experience, and others (including the Director of Housing, Senior Administration and involved partners of the university community) on discipline appeal cases or threat of litigation, playing a key role in summarizing relevant documentation
• Participate in the after-hours Manager On-Call rotation. Respond to emergencies as needed while on call, providing advice, support and coaching to the Residence Life Co-ordinators as required

• Bachelor’s degree
• 3-5 years of related and/or student affairs experience in roles demonstrating progressive responsibility
• Previous experience in crisis and emergency response, on-call rotations, handling difficult conversations, managing student issues and executing judicial processes in a University context is required
• The ability to work in a highly complex and demanding environment, managing and collaborating with multiple partners, from across campus and externally
• Good judgment and problem solving skills required
• Demonstrated ability to remain tactful under pressure with the capacity to maintain confidentiality
• Demonstrated success in dealing with difficult and sensitive issues making frequent, timely independent decisions with the ability to prioritize effectively
• Excellent relationship management skills and demonstrated ability to coach others
• Awareness of and commitment to principles of health/safety and risk management
• Proven ability to investigate an issue using objective judgment and the ability to interpret and apply a broad range of institutional, departmental and provincial policies to one’s recommendations for action
• Excellent interpersonal communication (oral and written), analytical, attention to detail, organizational, multi-tasking and documentation skills
• Working knowledge of student development theory, transformational learning theory and restorative justice principles
• A clear Vulnerable Sector Check is required

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations .

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  [email protected] or 519-888-4567, ext. 45935.

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