Administrative Assistant Administrative Assistant

Location

St John's, NL | Canada

Job description

Description

The Administrative Assistant leads all secretarial and administrative duties in the Centre for the Shelter Manager and management team.

KEY RESPONSIBILITIES:

• Performs general office duties such as answers and screens telephone and directs enquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries.
• Drafts and types correspondences or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor.
• Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and or program files.
• Maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System – S.A.M.I.S.
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g., power point presentations)
• Schedule meetings, prepares agenda, and takes minutes; types and circulate minutes.
• Processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
• Prepares and receives all paperwork for various projects and processes (e.g., ministry unit annual reviews, accreditation documents, employee reviews etc.)
• Orders all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g., kitchen or lunchroom supplies); arrange for maintenance of office equipment
• May schedule or keep track of the Shelter Manager’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation.
• Volunteer Coordinator, assign duties to Volunteers as required.
• Performs other duties as assigned.

TERM:  Temporary, full-time; 40 hours per week

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completion of an Office Administration program, or equivalent combination of education, training, and experience
• Proficient in Microsoft Office and Excel
• Must provide a record of a recent Criminal History Check
• Valid driver's license required (recent driver’s abstract)
• Non-Violent Crisis Training an asset.
• Valid CPR/First Aid certificate
• Strong service ethic and friendly disposition a must
• Good interpersonal skills and ability to work with a team.
• Adaptability to change and frequent interruptions.
• Must have ability to provide and accept work direction.
• Must have a strong ability to relate well to people.
• Must understand and maintain clientele/worker boundaries.
• Must be suitable to work with disadvantaged and challenging individuals.
• Must have ability to work independently.

Job tags

Salary