Alma Mater Society of UBC Vancouver
Location
Vancouver, BC | Canada
Job description
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position Title: Financial Administrator
Compensation: $28.79 per hour (Group 4)
Employee status: Temporary, Full -time
Position Length: April 15, 2024 – May 21, 2025
Hours per week: 35
Reports to: Manager, Accounting & Administration
Bargaining Unit: COPE 378/MoveUp
Position Purpose
Ensures the smooth operation of the computerized accounting system including implementing accounting software upgrades, troubleshooting and resolving problems, report writing, coordinating month end and year end processing routines, and ensuring the reliability of feeder systems and day to day systems maintenance; performs other administrative functions including but not limited to servicing Club and Constituency Treasurers, verifying/coding documents, backfilling other office positions, maintaining reserve accounts and fixed asset listings, preparing journal entries and account reconciliations.
Duties and Responsibilities
- Maintain the on-going effectiveness of the AMS accounting system including regular systems maintenance back-ups, account setups/modifications/deletions and security access
- Coordinate and implement accounting software upgrades which will require analysis, liaising with users, systems department, and software support firm
- Troubleshoot and promptly resolve any accounting systems problems which may occur
- Work on various E-commerce system development, troubleshooting, maintenance and supervision of daily processes
- Create/modify/prepare various user reports of accounting data
- Coordinate year end accounting systems activities including closing accounts, purging of history, printing/archiving of required reports
- Support Club Treasurers re: account code requirements, enquiries, print outs, and maintain the “Student Account Enquiring Program”
- Verify and code documents for Accounts Payable
- Prepare and coordinate insurance requests and inquiries
- Maintain Reserve Accounts listings
- Backup and support other office position including reception, cash area, data entry and other administrative functions
- Maintain Fixed Asset listing for all areas
- Prepare/process journal entries and reconciliations
- Coordinate the processing of AMS fees opt-outs
- Working with the AMS mission statement and values to operate a successful department
- Other duties as required
Qualifications and Experience
- Diploma from an accredited institution in Accounting and Computer Operations, or combination of education and experience with Dynamics software or comparable accounting software
- A minimum of 5 years’ experience in an office environment working with accounting and spreadsheet applications
- Supervisory experience an asset
- Ability to work in a Microsoft environment: Excel, Word, Outlook
- Speed and accuracy
- Accounting and computer knowledge
- Good organizational skills, ability to prioritize tasks and able to handle time pressures
- Ability to deal effectively and work compatibly with students, fellow employees and the general public
- Flexible working schedule
- Bondable
TO APPLY: Please submit a resume and cover letter by clicking "Apply Now" below.
Deadline: March 21, 2024
At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Job tags
Salary
$28.79 per hour
