PROJECT DIRECTOR

Location

Toronto, ON | Canada

Job description

Job ID: 45400

Job Category: Project Management

Division & Section: Toronto Emergency Management

Work Location: 703 Don Mills Road, Toronto, ON

Job Type & Duration: Full-time, Temporary Vacancy (24 months)

Salary: $140,000.00 - $176,439.00 (2023 Range),PSG TM2294 and wage grade 9.

Shift Information: Monday to Friday, 35 hours per week per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 06-MAR-2024 to 19-MAR-2024

This is an exciting time to join the Toronto Emergency Management (TEM) Division in the position of Project Director.  TEM leads the proactive emergency planning and risk mitigation efforts during periods of normal operations, as well as coordinating the City’s response during times of emergency.

Reporting to the Executive Director of Toronto Emergency Management, the Project Director will provide strategic direction, leadership and operational support in the planning, design and delivery of high profile emergency management projects which have a significant impact on the City of Toronto. The Project Director will lead the implementation and coordination of major projects through a public safety lens with strategic oversight for risk identification, stakeholder engagement, operational plans, training & exercising.

The responsibilities of this position will include being the TEM lead on the 2026 FIFA World Cup for the games in Toronto. Working collaboratively with City partners and public and private stakeholders the Project Director will provide leadership in the development of plans, exercises, and incident monitoring to ensure the safe delivery of the games.

Major Responsibilities:

• Designs, implements and evaluates the division's strategic improvements to planning, preparing, and delivering major projects.
• Develops, designs and implements functional policies and programs that make major changes in overall business performance based on long-term needs.
• Contributes to the continuous improvement of divisional performance through analysis and the development and implementation of sound management practices and procedures, provides program management staff with recommendations, direction and guidance, processes and tools to increase efficiencies and improve effectiveness.
• Directs, through staff, all activities of the section, delegating management responsibility.
• Leads and motivates a diverse workforce, ensures effective teamwork, provides resolution to controversial labour relations issues, ensures high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Provides input to the unit's annual budget for the section, and ensures that the section's expenditures are controlled and maintained within approved budget limitations.
• Works with senior staff to identify, address and ensure timely response to resolve ongoing and emerging issues, complaints and customer service deficiencies facing the Division and its operations. Represents the Division Head when liaising with Members of Council and their staff, and with senior City staff and the public.
• Builds collaborative relationships with City stakeholders and public & private sector partners to enable delivery of the emergency management program.
• Establishes strong communication with divisional management to ensure effective program oversight.
• Provides updates and reports on the project status, issues, deliverables, and milestones to the Toronto Emergency Management Program Committee and to Council as needed.
• Cultivates a diverse, innovative workforce of high-performing professionals in a positive service delivery culture.
• Recruits and manages the cross-disciplinary/divisional teams responsible for the coordination of development and implementation of all strategies required to deliver major special events and for assembling and managing tools and resources necessary.
• Works with City staff including the Executive Director, senior leadership and all stakeholders to reach project goals.
• Working with Senior staff, directs the development and implementation of change management strategies which includes training, communications and staff engagement initiatives.
• Develops and maintains business relationships with other divisions, other levels of government, and other stakeholders, where necessary.
• Develops and implements project management strategies and processes that build on industry best practices.
• Works with senior staff in developing and implementing a future state model for growth, including leading growth initiatives from conception, through process mapping, risk analysis, financial analysis, resource allocation, contract management and performance evaluation.
  

Key Qualifications

1. Extensive experience in developing and overseeing large scale, complex organizational programs and projects, including emergency management and public safety programs and major project/event planning in a large-scale public or private sector organization.
2. Considerable experience in emergency management including but not limited to incident management systems, operational responses, plan development, hazard identification and risk assessment.
3. Considerable supervisory experience managing, leading and coaching a team of professionals, while supporting divisional objectives.
4. Considerable experience with all stages of complex project management including contract negotiations and managing contracts from inception to closure including RFP and Sole Source, reporting and managing resources (budget and staffing).
5. Considerable experience working with executives, senior management teams and key stakeholders including clients, inter-governmental agencies and their representatives to meet service levels, as well as divisional and organizational objectives.
6. Post-secondary education and experience in a discipline pertinent to the job function, or the approved equivalent combination of education and/or related experience.
7. Highly developed interpersonal and communications skills with the ability to creatively problem solve and build effective working relationships with a variety of stakeholders including various political levels, staff and media.
8. Political acumen, judgment and insight, including the ability to negotiate and achieve consensus among parties having different objectives.
9. Ability to directly and indirectly manage multiple project teams/resources (operational managers, project managers, staff, contractors and vendors) for development of solutions to achieve business  objectives.
10. Strong decision making skills with a track record demonstrating innovation and results oriented leadership with the ability to quickly earn trust and respect from team members in order to drive decisions and move projects forward.
11. Strong knowledge of current and emerging public safety and emergency management concepts and best practices.
12. Familiarity with relevant employment legislation including Employment Standards Act, Human Rights Act, Occupational Health & Safety Act and WHMIS, etc.
13. Familiarity with Toronto Public Service values and ability to support an ethical, supportive and respectful workplace culture that champions equity, diversity and inclusion would be an asset.
14. Possession of PMP designation in good standing from the Project Management Institute (PMI) is an asset.
15. Must have access to a vehicle and hold a valid Ontario Class "G" driver's license.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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