Front Desk/Volunteer Coordinator
Location
Ontario | Canada
Job description
Coordinator St. Paul’s Bloor Street is a vibrant Anglican church located in the heart of downtown Toronto. We are looking for a professional, dependable and enthusiastic individual to join our Operations team as the Part-time (20-25 hours per week) Front Desk/Volunteer Coordinator. As the friendly greeter at the front desk, this role will provide administrative support for all worship services & ministries. Administrative duties include helping to coordinate teams of volunteers for Sunday during services, assisting with the music department and general support to the ministry team.
Key Functions:
Weekly Services & Ministry Support
- Schedule volunteers for all worship services and other ministries using the Planning Center ensuring all volunteers have materials required.
- Prepare the weekly Personnel Schedule of volunteers.
- Send weekly emails to all service volunteers with readings, communion assignments, etc.
- Back up for producing and preparing clergy books for all services as needed.
- Act as a registrar for courses or events run by the church.
Front Desk Services
- Greet all visitors to St. Paul’s Bloor Street in a professional, warm and welcoming manner, making sure property manager or custodians are notified of potential issues.
- Ensure the front desk is manned at all times.
- Support the Event Coordinator by assisting clients and providing excellent customer service throughout the duration of the rental.
- Answer incoming calls and direct phone inquiries to the appropriate staff member, answer general phone inquiries and relay voice mail from the general mailbox to the appropriate staff member.
- Open and distribute incoming mail and deliveries daily. Ensure outgoing mail is prepared properly and deposit at post office nightly.
- Record donations received by mail and record in Mail Opening record and assist with weekly deposit.
- Help to monitor inventory of office supplies, preparing order lists as needed.
- And other duties as required.
Qualifications:
- Knowledge of volunteer management and the ability to manage and coordinator volunteers with confidence.
- De-escalation abilities
- Proven strong organizational skills including logistics, time management and scheduling.
- Ability to maintain a high level of accuracy & confidentiality.
- Excellent interpersonal, written and oral communications in English and networking skills
- Strong leadership skills with the ability to facilitate and resolve conflict.
- Proactive, energetic team player that’s able to work independently and in a team environment.
- Proven ability to solve problems and provide an innovative approach to projects.
- Computer skills required: Advanced Microsoft Word and Outlook; Proficient in database management and Planning Centre; Knowledge of Adobe Creative Suite an asset; proven ability to learn and use other software applications.
- Willing to submit to a Police background check and comply with the policies of St. Paul’s
- Commitment to the mission, vision and values of St. Paul’s
Availability: Part-time position (20 to 25 hours/week) available immediately Weekly hours are to be determined but must include Friday 9am to 5pm, and occasional Sunday mornings, Salary range: $20-25/hour.
Please submit your cover letter and resume to: St. Paul’s Bloor Street Anglican Church 227 Bloor St E, Toronto, ON M4W 1C8 Or [email protected] (If applying via email, please put “Front desk/Volunteer Coordinator” in the subject line) No telephone inquiries, please. Applications will be reviewed as received. We thank all applicants, however, only candidates selected for an interview will be contacted.
Job tags
Salary
