human resources secretary

Location

Richmond, BC | Canada

Job description

Overview

Languages

English

Education

• College/CEGEP

Experience

1 to less than 7 months

Work setting

• Willing to relocate
• Hospitality industry
• Private sector
• Urban area

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Train, direct and motivate staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Advise managers and employees on staffing policies and procedures
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Recruit and hire staff
• Maintain and manage digital database
• Administrative and office activities
• Review candidate inventories
• Contact potential applicants to arrange interviews
• Identify current and prospective staffing requirements
• Prepare and post notices and advertisements
• Advise job applicants on employment requirements and terms and conditions of employment
• Notify applicants of results of selection process and prepare job offers
• Determine eligibility to entitlements and arrange staff training
• Provide information or services such as employee assistance, counselling and recognition programs
• Collect and screen applicants
• Recruit graduates of colleges, universities and other educational institutions
• Co-ordinate and participate in selection and examination boards to evaluate candidates

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Information technology
• Adobe Acrobat Reader
• Electronic mail
• Internet

Additional information

Transportation/travel information

• Own transportation
• Willing to travel

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Dependability
• Efficient interpersonal skills

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance
• Maternity and parental benefits
• Tax-Free Savings Account (TFSA)

Other benefits

• Learning/training paid by employer
• On-site amenities
• Other benefits
• Parking available
• Wellness program

Job tags

Salary